Administrative Assistant I, International Students Office

ADMINISTRATIVE ASSISTANT I, Office of the Dean for Graduate Education-International Students Office (ISO) (part-time, 20 hrs/wk.), to support a vibrant office that serves over 4,800 international students and their dependents in areas of immigration/visa advising, academic support, cultural adjustment, and personal matters that effect their studies and post-degree training in the U.S. Responsibilities include providing front line/reception coverage during lunch hours and vacation periods of specific administrative staff or other coverage needs; scheduling student appointments with ISO advisors and staff; providing main telephone line coverage for the office; processing mailings of immigration documents to new and continuing students; assisting with orientation and immigration information sessions for new students; completing SUNAPSIS document review and printing of necessary immigration or admission documents; reviewing and assigning completed SUNAPSIS E-Forms to appropriate ISO advisor; assisting with financial record keeping and processing and office administrative/operational issues such as facilities and meetings; handling daily mail; issuing ISO support letters for student application requests, e.g., social security number applications and invitation letters for student’s family visits to the U.S.; contacting/distributing initial immigration documents to departments and programs; assisting with ISO programing events; and reviewing and answering emails received ISO-Help emails.

Job Requirements

REQUIRED: a minimum of two years’ experience working in an administrative support capacity; knowledge of Microsoft Office (Word, Excel, PowerPoint); experience working with database applications and willingness to learn new software as needed; ability to multitask; comfort working in a cross-cultural setting and communicating with individuals from various ethnic, cultural, religious, and language backgrounds; and experience working in a team-oriented environment. Bachelor’s degree preferred. Experience working in a higher education institution setting strongly desired. Knowledge of MIT beneficial. Job #14512-4

Salary range: $18-20.00/hour depending upon experience

Schedule to be determined.

2/23/17

U.S. citizenship or U.S. legal permanent resident status is required by federal regulations.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.