Administrative Assistant / Human Resources

The Department of Health and Human Services (DHHS) is looking for an energetic and motivated person to join our team and manage Human Resources administrative and support activities. The successful candidate will have strong communication, planning and organizational skills, have a high personal standard of integrity, and demonstrate professional composure. Fulfillment of the job duties will play a vital role in helping DHHS fulfill its mission of “Helping People Live Better Lives.”

EXAMPLES OF WORK:

Provide administrative support to the Human Resources Director and the HR leadership team; maintain calendars, schedule meetings, prepare agendas, record/transcribe minutes, monitor correspondence and track information. Supervise three support staff; coordinate schedule/coverage of the DHHS Main Reception/Switchboard and ensure office support is provided in a timely and accurate manner. Responsible for special projects, such as Employee Recognition, including Employee/Supervisor of the Year and Years of Service awards, Charitable Giving Campaign, Campaign Against Hunger, and Suggestion System. Coordinate payment of HR related bills, equipment purchases, HR Public Records Requests and HR website changes.

QUALIFICATIONS / REQUIREMENTS:

REQUIREMENTS: Experience in office management; or in developing and implementing work policies, processes, and procedures; or in monitoring and organizing program, administrative, or technical activities. OR Post high school coursework in: administration, management, accounting, finance, planning, policy analysis, administrative/management analysis, operations research, program evaluation, research, or similar fields.

PREFERRED: Associate or Bachelor’s degree in Business Administration, Human Resources, Marketing or a related field. Experience in office management, such as assisting in budget monitoring and coordinating special projects and events. Experience in preparing reports and correspondence, managing files, using Microsoft Word, Excel and SharePoint, researching/analyzing information and providing support to a top level Administrator. Supervisory experience desired.

OTHER: Valid driver’s license or the ability to provide independent authorized transportation.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of: office management and record keeping methods and practices; human resources procedures and terminology; administrative report preparation practices; and federal and State laws and regulations governing work assigned. Ability to: interact with senior managers, employees, and the public to gain their cooperation and establish strong working relationships; be flexible and carry out several tasks at one time and still respond to priority issues that arise; be accurate, dependable, and meet deadlines; organize and present facts and opinions to managers and groups; work independently; thrive in a fast paced environment; and learn the structure, functions, goals, and policies of the employing agency. Skill in: attention to detail; priority setting; customer service; and effective communication.