Administrative Assistant Floater

Job Complexity & Critical Skills

As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key.

The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills.

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.

Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.

Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.

Maintain, update, type, and coordinate account information in computer database.

Research any owner discrepancies regarding payment to accounts.

Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.

Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.

Ensure that all e-mails are responded to appropriately and in a timely manner.

Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily, in a timely manner.

Provide an maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.

All personal telephone usage is prohibited during working hours.

Reservation & coordination of conference room events.

Special projects as instructed.

Job Requirements

1 to 3 years work experience in related field.

Working knowledge of computer and associated programs.

Ability to multi-task, set, and manage priorities.

Excellent communication and listening skills in order to interact with a diverse and multi culture population.

Keyboarding ability with accuracy at 45-50 words per minute.

Must function in team organized environment.

Position Supervision

Employee reports directly to the Association Manager of the community and is to take direction only from the Manager.

KW Property Management & Consulting is a drug-free workplace. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Education
Required

High School or better

Skills
Required

MS Office

Behaviors
Required

Team Player: Works well as a member of a group

Functional Expert: Considered a thought leader on a subject

Dedicated: Devoted to a task or purpose with loyalty or integrity

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations
Preferred

Self-Starter: Inspired to perform without outside help

Growth Opportunities: Inspired to perform well by the chance to take on more responsibility