Administrative Assistant, CFO Office

Job Number: 106303
Description
Ocwen Financial Corporation (NYSE: OCN) is an industry leader in residential and commercial mortgage loan servicing with a 20 plus year track record of success. Headquartered in West Palm Beach, FL, with offices in Georgia, Texas and Washington, DC as well as support operations in India and the Philippines, Ocwen has been featured in Time Magazine, National Public Radio, New York Times, and other national publications for our innovation, dynamic growth and ability to successfully help homeowners across the US.

As a leader in loan modifications, we strive to help struggling families meet their financial responsibilities and stay in their homes as well as help them address the concerns and complex questions they may have about their home and mortgage. Helping homeowners is what we do!

Make a difference by working in this dynamic, growing field for one of the most innovative and fastest-growing companies in the mortgage servicing industry.

The Administrative Assistant is responsible for supporting all administrative functions as directed by the Executive Finance team. The ideal candidate will be a team player, an adept communicator and able to take the initiative to support the Company’s goals and objectives as well as exhibiting a strong sense of urgency. The role will be based in St. Croix, USVI.

Responsibilities:

Completes a broad variety of administrative tasks for the EVP’s, Division Head including: managing calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates and ensures the EVP’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the EVP’s time and office.
Prepare reports, memos, letters, presentations and other documents, using word processing, spreadsheet, database, or presentation software
Track Finance scorecard and make sure on target
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
Open, sort, and distribute incoming correspondence, including faxes and email
File and retrieve corporate documents, records, and reports
File documents with Virgin Islands Bureau of Internal Revenue
Meeting and Event Planning
Greet visitors and determine whether they should be given access to specific individuals
Prepare responses to correspondence containing routine inquiries
Writes error-free, eloquent emails and letters for various events and announcements.
Uses Outlook, Word, Excel and PowerPoint to produce high quality materials for internal and external meetings and conferences.
Maintains confidentiality and uses a high degree of discretion
Takes notes and distributes meeting minutes, agendas and meeting packages.
Manage local office and keep it running
Create and track existing purchase orders.
Must be flexible to meet divisional priorities and handle multiple projects simultaneously.
Special projects as assigned.

Qualifications
Qualifications:

Excellent Customer Service history

• College Degree or equivalent experience preferred.

• 10+ years of Administrative support of executives experience required.

• Must have excellent written and oral communication skills, possess good organizational skills and be self-motivated.

• Excellent PC skills with high level ability to create documents, presentations and spreadsheets using Microsoft Word, Excel, Access and PowerPoint.

• Takes initiative and responsibility for solving problems.

• Must interact effectively and decisively with other units, departments and outside vendors.

• Must display a high level of dedication, enthusiasm, commitment and confidentiality.

• Ability to work under pressure with minimum supervision