Accounts Receivable/Payable Assistant

Job Description:

The Accounts Receivable/Accounts Payable Assistant reports to the Accounting Manager and is responsible for providing financial, administrative, and clerical services within the office. This includes processing and monitoring payments and expenditures as well as assisting in the preparing and monitoring of the payroll system. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date.

Required Duties:

• Receive and verify daily field tickets/invoices for services provided
• Verify that transactions comply with the financial policies and procedures
• Prepare batches of invoices for daily enter of financial transactions
• Record Daily Deposits
• Maintain an accurate aging report
• Maintain listing of Accounts Receivable/Accounts Payable
• Maintain updated vendor and customer files
• Print and distribute monthly financial reports
• Assist in the completing of payroll functions
• Reconcile accounts

Essential Knowledge:

• Familiar with SAP
• Familiar with OpenInvoice
• Familiar with ADP Payroll Service
• Efficient with Microsoft Word/Excel
• Establish and maintain confidential employee files
• Yearly tax filing
• Multi-State Taxes
• Month End Reports

Marginal Functions:

• Maintain a filing system for all financial documents
• Ensure the confidentiality and security of all financial and employee files
• Must show high degree of initiative and ability to assume a high degree of responsibility
• Preforms related tasks as required by Accounting Manager
• Provide administrative support to ensure effective and efficient office operations

The incumbent must demonstrate the following skills:

• knowledge of accounts payable, accounts receivable and maintaining general ledgers
• knowledge of payroll functions and procedures
• excellent interpersonal skills
• team building skills
• bookkeeping skills
• analytical and problem solving skills
• attention to detail and high level of accuracy
• decision making skills
• effective verbal and listening communications skills
• excellent organization skills

Personal Attributes:

The incumbent must maintain strict confidentiality in performing the duties of the Finance and Administration Officer. The incumbent must also demonstrate the following personal attributes:

• Be honest and trustworthy. Be respectful.
• Possess cultural awareness and sensitivity
• Be flexible
• Demonstrate sound work ethics

Physical Demands:

The Accounts Receivable/Payable Assistant will spend long hours sitting and using office equipment and computers. The Accounts Receivable/Payable Assistant will also have to do some lifting of supplies and materials from time to time.

Time Demands/ Travel Requirement:

There may be instances where the incumbent will be asked to put in more hours than normal work weeks

Salary: Dependent upon experience

Required education: High school diploma or equivalent

Required experience: Minimum 1 year

Required license or certification: Driver’s License

Must also complete and pass a basic qualifications bookkeeping test

Job Type: Full-time