Accounts Receivable Assistant

POSITION DESCRIPTION

POSITION TITLE: Accounts Receivable Assistant FLSA: Non-exempt

DEPARTMENT: Finance-Finance Reporting

JOB SUMMARY

Responsible for processing all lockbox, EFT, credit card, and in-office premium receipts and applying against the accounts receivable file; and assisting with the administrative functions of the finance department.

POSITION ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Process daily bank deposit. This includes in-office premium receipts, EFTs, lockbox and credit cards.

Review suspense deposit items daily. This includes working with Customer Service on any questionable suspense items and reinstating policies when appropriate.

Oversee the Audit CP worksheet and return and process premium audit checks.

Work the Finance Operations queue in Billing Center.

Process final audits.

Administer the credit card payment process for policyholders making premium payments via Authorize.net. This includes processing the payments and reporting the amounts for proper deposit application and recording.

Responsible for collecting the money from the stamp box and copier boxes, preparing the money for deposit and recording the deposit in the appropriate accounts.

Review all payment stubs for address changes or proxy signatures. Give stubs with address changes to customer service. Enter proxy information in system and give stubs to information systems.

Serve as backup to Accounting Assistant in processing cancellations.

Serve as a back-up for the Administrative Support person in sorting all incoming mail and fax documents and delivering to the appropriate department recipient.

Complete other projects as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must have a basic knowledge of general accounting concepts.

Must have computer spreadsheet (Excel) and word-processing (Word) skills.

Must have good organizational skills, be able to work independently, and be able to detect errors made by self and others.

Must have ability to work in a deadline driven environment.

Must have proficient data entry skills.

Effectively interface with external contacts, Brotherhood employees, managers, and department staff members.

Because the company’s niche is the church and related ministries market, and because effective service requires a thorough understanding of this market, persons in this position must be familiar with church operations, and must conduct themselves in a manner
that will neither alienate nor offend persons within this target niche.

EDUCATION AND/OR EXPERIENCE

Must have a high school diploma or equivalent, with some accounting emphasis.

Must have a minimum of one year of general business or customer service experience.

Associate degree or equivalent is desired.

Familiarity with insurance is desired.