Accounts Payable clerk

JOB DESCRIPTION

JOB SCOPE:
Perform any combination of routine calculating, posting, and verifying duties to ensure that all invoices are paid in a timely manner, accurately reflect the goods and services received, are reviewed to ensure amounts spent are in line with the intended spend (PO), and have been accurately coded to reflect the goods received or services rendered. Process bi-weekly payroll in an accurate and timely manner. Assists with other Accounting/Inventory related functions as necessary.

DUTIES & RESPONSIBILITIES:
Posts details of business transactions.

Perform 3 way Match ( invoices and P. O. receivers)

Verify receipt of merchandise both on receiver and in the inventory system.

Obtain proper approvals.

Review RNV for trending to ensure that there are no issues that will result in balances over 45 days.

Code invoice according to proper location and charge number.

Process Check Requests.

Prepare Monthly Accruals to accurately reflect any receipts for services or goods not invoiced. Goal < 5k not accrued.

Review Supplier Statements.

Computes and records items using computer or calculator.

Research problem invoices with proper department.

Process expense items for payment with proper approvals.

Process all CEA’s, distributing copies to appropriate asset and rebill accounts.

Verify, track and approve daily time input including exception time

Compile and submit total payroll for non-exempt employees on a bi-weekly basis

Assist supervisors with time/payroll issues

May open and distribute mail, and perform filing daily.

May type periodic reports and other records.

Provide general clerical support when needed.

Work assignments carried out to the highest quality level.

Perform various other duties and activities as assigned by supervisor within the physical constraints of the job.

QUALIFICATIONS

SKILLS & QUALIFICATIONS:
General knowledge of accounting procedures.

Strong verbal communication skills.

Proficient typing skills.

General computer knowledge.

Ability to work and interact with all levels of personnel including vendors.

4 year degree

Functional English comprehension in reading, writing, speaking

Minimum 2 years relevant work experience in Accounting/Payroll

Preferred:
Experience with J.D. Edwards software.

Some classes or training in AP/Payroll/Accounting.