Accounts Payable Associate

Overview

The Accounts Payable (AP) function of the Library is centralized. AP is responsible for the processing of all invoices associated with the Library’s 90+ locations. The Department’s role in the overall strategic direction of the Library is to ensure all of the Library’s vendors and service providers are paid accurately and timely, in order to prevent any disruptions in the services provided by the Library to the public.

The Accounts Payable Associate position is critical to the daily operations of the Finance Department. We currently process approximately 500 invoices per week for our 90+ locations and approximately 50 employee expense reports, which may have multiple attachments. The Accounts Payable Associate position is necessary to ensure continuance of timely and accurate processing of supplier invoices as well as employee expense reimbursements.

Principal Responsibilities

Reporting to the Assistant Manager of Accounts Payable, the Associate:

Verifies and processes invoices, check requisitions, and reviews employees’ expense reports for compliance with NYPL’s policies, completeness and accuracy
Responds to inquiries from suppliers and library staff
Assist with printing and distribution of checks
Maintains accounts payable files and records
Assist in the training of Workday end users
Liaison with vendors, purchasing and other departments to resolve issues
Performs other related duties as required

Minimum Qualifications

Associate’s degree in accounting, business or related field, and two years successfully demonstrated accounts payable experience
Ability to organize work and accurately and efficiently perform detailed tasks
Successfully demonstrated ability to work well independently as well as in a team environment
Good interpersonal skills with demonstrated ability to effectively interact with other departments and employees with professionalism
Demonstrated commitment to a high level of customer service
Ability to work flexible hours and willingness to exhibit a high level of commitment to the job
Strong technology skills, including intermediate to advance level competency with Excel
Experience with computerized accounting software