Accounting technician

POSITION PURPOSE:

The position Accounting Technician is responsible to verify and process all district receipts and non-payroll expenditures. Performs a variety of accounting duties in the areas of accounts receivable, accounts payable, cashiering, journal entries, bank reconciliations, travel expenses, nutrition services recordkeeping, and related tasks; coordinates accounting procedures with schools, departments, and vendors

COMMITMENT TO EQUITY:

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

• Processes accounts payable; maintains records; reconciles invoices with purchase orders, verifies source documents and obtains necessary approvals; verifies and completes expenditure coding; researches and resolves related problems and discrepancies; verifies accuracy of extensions; completes and may prepare some purchase orders.

• Posts accounting information into computer for vendor and travel accounts payable, bus trip charges, budget entries, cash receipts, and journal entries; verifies expenses and revenue as shown on computer output; identifies errors and determines correcting journal entries; maintains accounts receivable ledger and compiles aging report; reconciles bank accounts; assists with transmitting funds to treasurer.

• Maintains accounting-related reports, records and files in accordance with applicable records retention regulations; verifies and inputs into computer a variety of information; maintains current knowledge of policies and regulations for documenting expenditure of public funds; contacts school and departmental staff to obtain required documentation.

• Completes voucher package for Board approval; distributes Board-approved warrants; provides custody and control of warrants, including signing; prepares orders for warrant adjustments; prepares certifications of warrants issued for Board approval; prepares materials for trips requiring Board approval.

• Monitors and verifies travel, training grant and trip authorizations, coding, and related documentation and transactions; resolves unusual items; may monitor and verify payroll time cards.

• Researches and responds to questions from vendors and staff regarding accounting transactions and related matters; resolves accounts payable, documentation and accounting problems and assists staff with requirements; develops and documents new procedures in conjunction with other staff; cross-trains staff and assists new or temporary staff.

• Performs cashiering duties; counts and receipts money; prepares daily bank deposits; verifies and reconciles receipts to validated bank deposit slips; contacts banks, schools and departments to resolve problems including NSF checks; maintains petty cash fund; obtains receipts and issues expenditure reimbursements; prepares requests for fund reimbursement; issues checks for revolving and advance travel accounts.

• Maintains individual schedules of property sales contracts; allocates interest and principal payments; maintains records for leasehold taxes and computes and prepares state tax return; compiles and pays state sales and use tax; prepares and files state tax return.

• Processes invoices and other documents for payment.

• Reconciles invoices with purchase orders; verifies accuracy of extensions.

• Obtains any approvals necessary for payment of invoices.

• Verifies and completes expenditure coding.

• Researches and resolves unusual or incomplete data and obtains documentation.

• Counts, receipts and assigns account codes for all moneys paid directly to the District and to schools without accountants.

• Maintains individual schedules of property sales contracts; allocates interest and principal payments.

• Maintains records for leasehold taxes; computes and prepares state tax return.

• Compiles and pays state sales and use tax; prepares and files state tax return.

• Verifies receipts and deposits from school accountants for accuracy of amounts and account codes.

• Serves as a liaison between schools and District bank; resolves problems and discrepancies.

• Inputs revenue data reported to the District by King County, including taxes, interest, state apportionments and certain grants.

• Maintains a ledger on overpayments made by District; records expenditure codes for correct credit to budget.

• Verifies payables entered into computer system; removes and corrects erroneous transactions.

• Communicates with school office managers and department staff to interpret accounting policies and procedures, resolve problems, identify proper coding, and obtain documentation for expenditures.

• Assists staff and vendors regarding accounts payable processing requirements; researches accounting transactions in response to questions from staff and vendors.

• Assembles voucher package for Board approval; obtains fund totals, voucher numbers, and warrant numbers.

• Prepares daily bank deposits for various funds; prepares individual deposit slips in the event of numerous non-sufficient funds (NSF) check redeposits; audits receipts to validated bank deposit slips for various funds.

• Maintains ledger of all checks returned by bank as NSF or closed account.

• Verifies work of cashier on daily basis.

• Verifies Associated Student Body (ASB) Imprest reimbursement data; verifies deposits; sends validated deposits to school ASB accountants.

• Sorts and distributes ASB monthly reports for school accountants and office managers.

• Processes transfers between general and ASB funds made through voucher system; ensures adequacy of documentation.

• Prepares journal voucher entries; inputs in computer and files paperwork.

• Manages specific District ledgers; maintains accounts receivable ledger and compiles aging report.

• Inputs reimbursement transactions; verifies, codes and prepares checks for requests for payment.

• Maintains and distributes the District’s revenue accounts code book.

• Assigns vendor numbers; posts accounting information into computer for vendor changes.

• Prepares year-end summary data for accounting entries; records items in appropriate year-end categories.

• Prepares King County warrant adjustment orders and affidavits of lost warrants.

• Distributes Board-approved warrants; sends copies of Board certifications to King County.

• Processes travel request and approval forms; checks extensions, account codes and approvals.

• Prepares information on out-of-state travel requests for Board approval.

• Assigns purchase order numbers for travel-related expenses; sets up vendors on computer system; prepares certifications of attendance; processes travel reimbursement claim forms.

• Releases accounts payable warrants to data processing department; runs accounts payable and payroll warrants through signing machine.

• Collaborates with other accounting department staff in developing and documenting procedures and processes.

• Posts accounts payable and accounts receivable data and other accounting information into computer system; verifies nutrition services expenses; verifies information in computer output.

• Posts bus/van trip tickets into computer tracking system; monitors for charges to appropriate fund and discrepancies; assigns and checks coding; charges departments and programs for bus/van usage.

• Fills school postage orders; reconciles postage account; purchases supply of stamps.

• Inputs benefits payable data into computer system, including workers compensation, unemployment and retirement.

• Cancels and voids checks.

• Maintains accounting-related reports, records and files in accord with state records retention requirements.

• Photocopies documents such as checks, purchase orders and invoices as required.

• Sorts and distributes department mail.

• Records deferred revenue for high schools and children’s theater.

• Monitors and verifies catering revenue and expenses as shown on computer output for account reconciliation purposes.

• Verifies completeness of information on free and reduced meal records and inputs into computer.

• Prepares purchase orders; verifies information, obtains necessary approvals, and provides

• information to the purchasing department.

• Verifies source documents and completes extensions on warehouse reports for nutrition services.

• Verifies receipt and location of nutrition services inventory with warehouse staff.

• Researches and responds to questions from staff and the public regarding management services operations.

• Maintains current knowledge of state and federal regulations and District policies and procedures related to documentation for expenditures of public funds.

• Maintains petty cash fund; obtains receipts, issues expenditure reimbursements, and prepares requests for fund reimbursement.

• Assists in training new and temporary accounting staff; trains student workers.

• Prepares information for government reimbursement and financial reports.

• Maintains payroll accounting records for Nutrition Services.

REPORTING RELATIONSHIP:

• Reports to and is directly supervised by Accounting Supervisor.

EDUCATION & EXPERIENCE (positions in this class typically require):

Required

• One year of college level accounting course work plus 2 years of accounting experience working with a computerized accounting system in a complex organization;

Preferred

• School district experience desirable;

• Some experience with other computer applications including spreadsheets and word processing desirable.

Allowable Substitutions

• Two additional years of qualifying experience may substitute for the college-level coursework

LICENSING REQUIREMENTS (positions in this class typically require):

• None

KNOWLEDGE (position requirements at entry):

• General principles and practices of bookkeeping and accounting.

• Office methods and procedures.

• Automated accounting systems.

• Accounts payable and accounts receivable practices and procedures.

• Internal accounting controls.

SKILLS (position requirements at entry):

• Performing computations at a high level of proficiency.

• Maintaining accurate records.

• Computer operations, keyboarding and data entry.

• Effective oral and written communication.

• Interpersonal relations.

• Read and use numerical data rapidly and accurately.

• Operate a calculator proficiently.

• Maintain confidentiality.

• Ability to establish and maintain effective working relationships.

• Ability to communicate effectively with staff, vendors, and the public.

• Ability to perform mathematical calculations.

• Ability to work independently and exercise independent judgment.

• Ability to plan, organize and prioritize work and complete tasks accurately and rapidly.

• Attend to detail.

• Ability to work effectively under pressure to meet inflexible deadlines.

• Ability topPerform research and resolve problems.

• Ability to interpret and apply board policy and procedures.

• Ability to perform all physical activities and meet all physical requirements indicated below.

• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations.

• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements.

• Ability to meet and maintain punctuality and attendance expectations.

PHYSICAL REQUIREMENTS:

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

CONDITIONS OF EMPLOYMENT:

AISP pay range C ($ 20.53 – $ 21.53 per hour) 40 hours per week for a 260-day annual assignment. This position is covered by a collective bargaining agreement that requires a membership or representation fee as an ongoing condition of continued employment after an individual is hired. Benefits include retirement, medical, dental, vacation, holidays, and other benefits according to Board policy

NOTE:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and United States work authorization must be completed. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by Washington State Patrol and Federal Bureau of Investigation.

Bellevue School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Title IX Coordinator: Jeff Lowell, 425-456-4010 or lowellj@bsd405.org; Section 504/ADA Coordinator: Heather Edlund, 425-456-4156 or edlundh@bsd405.org; Civil Rights/Nondiscrimination Compliance Coordinator Alexa Allman 425-456-4040 or allmana@bsd405.org. Address for all three: 12111 NE 1st St., Bellevue, WA 98005.