Accounting Specialist/Receptionist

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Receptionist – answer phones and manage lobby, including greeting visitors and responding to telephone and in-person requests for information
• Process payroll – Set up employees, collect timecards, enter time, review and enter payroll deductions, create paychecks, distribute paychecks
• Notify appropriate organization of changes in employment
• Complete and submit payroll tax and liability checks
• Complete and submit monthly, quarterly, and yearly reports related to payroll, IFTA, and state licensing
• Process accounts payable and accounts receivable
• Reconcile accounts payable statements each month
• Monthly sales tax
• Fixed assets
• Issue PO’s and job numbers
• Reconcile employee advances and fuel
• Purchase office/cleaning supplies
• Field Ticket reconciliation
• Serve as central point of contact for all outside vendors needing to gain access to the building
• Make copies, send faxes, distribute mail, and handle all incoming and outgoing correspondence
• Perform special projects and other daily and periodic accounting tasks on a regular basis
• Open and distribute mail

QUALIFICATIONS:

• High School Diploma
• Experience in payroll, accounts payable, accounts receivable, and general bookkeeping
• Excellent phone skills
• Experience with QuickBooks is preferred
• Must be proficient in MS Office, specifically Excel
• Must be detail-oriented, able to work independently in a fast-paced environment
• Must be able to organize and analyze financial data
• Excellent oral and written communication skills

Job Type: Full-time

Required education:

• High school or equivalent

Required experience:

• Accounting: 2 years