Accounting Specialist and Office Manager

Accounts Payable

• Pay all monthly and recurring bills in a timely fashion (15th and 30th) and record all payments in QuickBooks.
• Report all payments made and outstanding bills to the President.
• File all paid bills.
• Reconcile bank statements.
• Make necessary journal entries.

Accounts Receivable

• Check the mailbox daily and input any checks in QuickBooks. As the staff member checking the mail it will also be your responsibility to distribute mail not associated with your position to the proper staff members.
• Contact members with receipt of payment
• Generate a daily revenue report (from QBs) to be sent to the President and staff.
• Make a daily bank deposit.
• File all paid invoices in a timely fashion.
• Conduct monthly invoicing schedule for both membership renewals and event invoices.
• Maintain 30-60-90 collection attempts both with standardized collection letters and personal phone calls as needed.

Budgetary Preparation

• Monthly financial statements to the President
• Quarterly financial statements to the Board of Directors
• Annual Budget preparation

Data Management

• Make any indicated edits/changes/deletions to existing membership accounts in both QuickBooks & Excel databases.
• Process and maintain new membership profiles.
• Maintain and distribute an accurate Outlook email distribution list for our membership.

Office Management

• Oversee and recognize any needs for office supplies, place respective orders, and restock supply shelves
• Help to answer phones as needed.
• Help to keep conference room and break room tidy for incoming guests.

*Events (*Possible additional responsibilities)

• Willingness to help and attend association events throughout the year (this could include after-hours requirements).
• Assist with event coordination as necessary.
• Any other duties as assigned.

Job Type: Full-time

Salary: $50,000.00 to $70,000.00 /year

Job Location:

• Midland, TX

Required education:

• Bachelor’s

Required experience:

• Accounting: 2 years

Required language:

• English