Accounting Manager (Indianapolis, IN)

About HireAthena

HireAthena is transforming the way startups manage their “back office.” Startup CEOs can buy QuickBooks and try to do their own accounting. They can also try to figure out payroll, HR, and benefits… and then try to “glue” all those services together. An increasing number of startups and growing companies have hired us to do it for them. We’ve found the best way of doing any given task related to accounting, finance, HR and payroll by providing software and constantly refining it to meet our customers’ needs – real-time.

Want to help a fun tech-savvy startup change the world? Join us!

Position Overview

We’re hiring an Accounting Manager to deliver a full range of accounting services to startups and small businesses. This is a remote position where you will work from home. With this, you can set flexible hours that enable you to maintain your own work/life balance.

As an Accounting Manager with HireAthena, you will be part of a three-tiered collaborative team of top-notch accounting professionals consisting of a Controller and a Staff Accountant to support a number of customers. You’ll be using best-in-class, cloud-based technologies to provide excellent service to your customer companies.

This is an opportunity for you to work with exciting startups and growing businesses in a dynamic and innovative environment. Our customers are rethinking business, so you’ll have fun collaborating with passionate entrepreneurs. You’ll find yourself surrounded by energetic and intelligent people who are constantly looking to learn more, which will in turn keep you on the cutting edge of your field.

Instead of working with just one customer, you’ll be interacting with multiple companies on a daily basis. This will exponentially increase your exposure to diverse challenges and learning experiences. Each customer will present unique approaches to accounting, and you’ll be able to rapidly add expertise and practical knowledge to your working competencies. Working at HireAthena gives you invaluable hands-on skills that will be useful wherever your career takes you in the future.

What We’re Looking For

• You are tech savvy. You don’t need to be a tech genius — we’re continually using new tools and technologies, and need someone who isn’t scared of new technology.
• Bachelor’s Degree in Accounting
• You are able to exercise judgment and create solutions for customers and HireAthena. This is an ever-changing environment with shifting needs and unique situations and we need someone who can respond effectively.
• Must have strong QuickBooks skills and experience with strong attention to detail
• Minimum of five years accounting experience including broad knowledge and expertise in accounts payable, accounts receivable, payroll, general ledger and financial reports
• Ability to perform several tasks concurrently with ease and professionalism
• Excellent interpersonal and communication skills with the ability to work effectively as a member of finance team and multiple cross-functional project teams (payroll, HR, TechOps)
• Ability and interest in working remotely
• Public accounting, Saas or eCommerce experience preferred

Responsibilities

• Oversee month end close on multiple customers
• Communicate with customers and your HireAthena team daily
• Manage Accounting Associates to ensure efficient and consistent work flow.
• Work with the HireAthena Accounting team on the accurate and timely processing of accounts payable and receivable and the dissemination of financial management reports in accordance with established procedures
• Assist the Controller in the design, development, and implementation of financial and accounting systems and programs, which result in accurate and timely customer dashboards and internal processes
• Receive, approve and when necessary, investigate customer’s accounts payable invoices
• Manage customer organizational cash flow and forecasting
• Post other required month end closing entries in accordance with GAAP

What makes us different?

Like Rosie the Riveter, we are committed to empowering stay-at-home talent to contribute toward mission critical operations. Lovingly, we refer to our platoon of remote employees as “Riveters” because of their can-do spirit and dedication to our cause.

Perks

Full benefits: medical, dental, vision, 401(k)

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Submit A Sample of Your Work

Intro:
In addition to sending us your resume and a cover letter, please read the instructions (below).

For Item 1, please follow the instructions to “audit” how the invoices and payments have been processed. For Items 2 and 3, please read the scenarios and create the appropriate journal entries.

The instructions should give details on exactly what we’re asking you to do.

We will be looking at your responses as our primary filter when assessing applications. We have found that this helps us find great people!

These are examples we created for this job application – these scenarios are fictitious.

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Instructions

View this URL to find a hypothetical examples for the Accounting Manager Work Product Test.

https://docs.google.com/a/HireAthena.co/document/d/1xfPDnMKSeCZO69AnFvpYYctMz0tCrbrFMqEBYZ_MW18/edit

Item 1:
1. For Item 1, there is a sample (A) invoice from a vendor, (B) screenshot of how the invoice is accounted for, including accounting allocations, and (C) check to be mailed to the vendor.

2. For this exercise, you will be looking at the invoice and following the instructions below to make sure the invoice has been processed properly. As you follow these instructions, make notes on any mistakes (if any) that you find. At the end of this exercise, you will be writing an email to your boss detailing any problems or mistakes you have found (if any).

3. These are the instructions to audit how the invoice is accounted for and payments for a given invoice.

A. First, pull up the invoice. Now look at each screenshot that shows how that invoice has been processed. Please verify each item in the checklist below.

Vendor: Does the value for “Vendor” exactly match the business name on the Invoice?

Invoice #: Does the “Invoice #” exactly match the invoice number printed on the invoice?

• NOTE: If no invoice number is included on the invoice, the “Invoice #” should follow this format: “First word of vendor name_invoice date (in the yyyymmdd format)”

Amount: Does the “Amount” to be paid to the vendor exactly match the total amount on the invoice?

Payment terms: Does the “Payment Terms exactly match the payment terms described on an invoice?

• NOTE: If no payment terms are included on the invoice, this should be left blank

Invoice Date: Does the “Invoice Date” exactly match the date printed on the invoice?

Due Date: Does the “Due Date” exactly match the due date printed on the invoice?

• NOTE: If no Due Date is listed, the Due Date can be calculated by taking the Invoice Date and adding the number of days specified in Payment Terms. For instance, if the Invoice Date is January 1, 2014, and the Payment Terms are Net 10, the Due Date would be January 11, 2014 (ten days after January 1).

Credits Applied: Does “Credits Applied” exactly match any credits listed on the invoice?

Expense Allocations (Account field): Is the invoice allocated to the correct account(s)?

• NOTE #1: Here is a list that includes all the Accounts needed for this exercise:
• Computer Equipment – Hardware
• Computer Equipment – Software
• Legal
• Office Supplies
• Office Supplies – non-food
• Rent
• T&E – Meals
• T&E – Ground Transportation
• Utilities
• Note #2: Some invoices should be “split” across two or more accounts.

B. Next, verify that the payment (check) for each invoice properly reflects the following:

Date: Does the date printed on the check exactly match the date that the payment is due?

Recipient: Is the value shown next to “Pay To The Order Of” correct?

• Note: The recipient should be an exact match for the vendor name printed on the invoice, unless there are other payment instructions.

Amount: Does the amount printed on the check exactly match the total amount on the invoice, less any applicable credits? Also, does the written out version of the amount match the numerical version of the amount?

Address: Does the address of the vendor printed on the check exactly match the vendor’s address on the invoice?

Item 2:
1. For Item 2, there is a sample (A) invoice sent to a customer, and (B) check received from the customer.

2. Using the information on the sample invoice and check, please create the appropriate journal entries for using the accounts below (as needed). Please note that the accounting must be done on a monthly basis.

• Accounts receivable
• Accounts payable
• Deferred revenue
• Accrued expenses
• Revenue
• Cash

Item 3:
1. For Item 3, there is a sample business transaction

2. Please create the appropriate journal entries for this transaction using the accounts below (as needed):

• Cash
• Accounts receivable
• Accumulated depreciation
• Loss on sale of assets
• Prepaid expenses
• Fixed assets

Now, using the information you collected in Items 1, 2 and 3, please write an email to your boss, Suzie. This email should explain any problems or mistakes you have found (if any) in Item 1 and provide the appropriate journal entries for Items 2 and 3. For Item 1, please don’t stop listing mistakes once you find a single mistake, as the goal of this exercise is to find ALL of the possible mistakes.

Please write the email to Suzie in a Google Document. Include a link to the Google Document in your cover letter, and make sure you make the document public so we can view it! We will not consider applications without this work sample.

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That’s it! Thanks for applying!