Accounting Clerk I

Deep Montana Roots

Stockman Bank’s Accounting Department is seeking an Accounting Clerk I in our Miles City location.?This position will assist in multiple accounting functions to assist our various branch locations throughout the great state of Montana.? The successful candidate must be able to multi task, maintain a high-level of accuracy and attention to detail, and be open to learning new responsibilities in an ever changing business environment.? If you want to become part of a successful and growing financial institution, then apply with Stockman Bank today.

Vision

Our people, philosophy and the way we do business have positioned Stockman Bank as Montana’s premier financial center for business leaders, agriculture operators, commercial developers and real estate owners.? We are a Montana-born company, built on western values, focused on creating long-standing relationships through integrity, expertise and results. Our offices are locally managed and community-oriented, allowing us to best serve our customers. Our workforce is well trained and competent, and our work environment encourages productivity, personal growth and job satisfaction.

Position General Responsibilities:
Responsible for processing and payment of the accounts payable for Stockman Bank and its affiliate companies. Responsible for solving Fed cash letter adjustments. Responsible for various spreadsheets, data base, filing, typing and providing other miscellaneous accounting department support.

Employees Supervised:
None.

Education, Experience and Certification Requirements:
Note: Only minimum responsibilities are listed. Other responsibilities may be required as requested by management.

Minimum Qualifications

Strong commitment to providing exceptional customer service.

Good interpersonal /team skills with ability to develop effective working relationships.

Demonstrated ability to organize and prioritize multiple tasks and provide close attention to detail – task oriented.

Previous personal computer experience.

Proficient in the use of office equipment including but not limited to typewriter, photocopier, and fax machine.

Strong work ethic and organizational skills are a must. Must be dependable, accurate and efficient.

Preferred Qualifications

Strong computer knowledge and program skills including Excel, Word, Outlook and other Bank related software.

Previous Accounting/General Ledger experience in an office setting.

Position Specific Responsibilities, Duties and Competencies:
Accounts Payable

Responsible for recording invoices on the Accounts Payable system, for all branches and companies, to be paid out of the appropriate general ledger accounts (expense classification).

Responsible for the filing/indexing of accounts payable invoices.

Responsible for research on vendors/payables and to assist branches as needed.

Responsible for preparing the accounts payable checks/notices for mailing. Reconcilements

Responsible for the reconcilement of internal bank accounts and correspondent bank statements.

Responsible for the daily reconcilement of the various ATM’s we cash service and responding to the Reg E claims related to these machines.

Repurchase Agreements/Public Funds

Responsible for the preparation of letters for the Repurchase Agreement and Public Fund accounts, whether automatically generated or manually prepared.

Responsible for changing the market value of collateral on each Repurchase letter as needed and ensuring sufficient collateral is available for each Repurchase and Public Fund account.

Responsible for the filing/indexing and verification of information on new Repurchase Agreements.

Foreign Cash Letter/Transactions

Responsible for the processing and mailing of the foreign cash letter.

Responsible for assisting the branches in regards to foreign transactions.

Responsible for the daily reconcilement of the foreign cash letter account.

Miscellaneous Duties

Responsible for the sorting and delivering of the department’s mail.

Responsible for the quarterly official check inventory audit (performed under dual control).

Responsible for the monthly verification of the bond portfolio with third party reports.

Responsible for recording detailed transactions to Stockman Exchange’s subsidiary ledger.

Responsible for the daily importing of certain files into the TAS program.

Backup

Responsible for the payment of all homeowners/flood insurance, property taxes, MIP/FHA payments from customer’s escrow accounts, for all branches, as determined by the lenders responsible for the loans. Responsible for the payout of the escrow reserve balance of customer loans that paid off.

Responsible for the daily exception items related to the official checks.

Responsible for the centralized contract-for-deed processing function on a daily basis and maintaining accurate records, adjusting for negotiations made outside of the contract for deed system. This also includes payments for insurance, taxes and reserve payouts.

Sales/Public Relations:
Promote the improvement of Stockman Bank through quality customer service, promotion of products, professionalism in conduct, and a diligent work ethic.

Greet all customers pleasantly and make them feel welcome and comfortable.

Handle transactions quickly and professionally.

Effectively handle customer questions and problems.

Federal Regulations:
Maintain a working knowledge of Bank’s written policies and procedures that apply to and concern this position’s area of responsibility, including general regulations such as the Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and various other Federal and State regulations as they apply.

Physical and Mental Demands (The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Occasionally = 0-33% of shift Frequently = 34-66% of shift Constantly = 67-100% of shift

Constant lifting/carrying up to 10 lbs. with frequent lifting/carrying up to 25 lbs. Constantly required to hear, talk, write, read, keyboard/computer entry, reach, stretch, work under time constraints with needed ability for task management flexibility and to perform routine duties with attention for details. Constant abilities used/required on the job are mathematics, memory, reasoning, estimating, problem-solving and exercising judgment.

Constantly stand, walk or sit, while requiring oral and written communications with co-workers, customers and transactions with guidance available.

Occasionally stoop, kneel, crouch or crawl.

Infrequently climb (up ladders, etc.), balance (to reach items) or drive a car.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work Environment (The work environment characteristics described here are representative of those an employee will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Constantly works with others, around others, with co-workers in other departments or branches and with customers and the general public in person and via telephone. Constantly works indoors, in confined areas and is exposed to the risk of electrical shock.

Frequently works around noise (moderate level). The employee must have the ability to focus on tasks and customers while hearing machines, conversations of others, music, phones, etc., in a confined area.

Infrequently the employee works alone and also works near moving objects. The employee is also infrequently exposed to outdoor weather conditions.

Company Functions and Expectations :
Technical Knowledge

Has the technical knowledge and analytical skills to fulfill job duties in a positive manner. Keeps abreast of new and changing developments in industry/field especially as it pertains to the individual’s position. Has the ability to analyze situation and react accordingly.

Communication

Expresses information/thoughts clearly and concisely in both written and verbal forms. Keeps communication channels open with subordinates and supervisors. Responds promptly to calls or inquiries in a courteous and professional manner. Communication is effective and efficient.

Organization/Planning

Establishes priorities, sets goals and meets deadlines in an accurate and efficient manner. Organizes overall workflow and working area. Quickly identifies problems, makes timely decisions and notifies affected personnel. Plans effectively to ensure timely completion of duties.

Team Work/Professionalism

Is willing to assist others to ensure deadlines are met. Provides assistance to less experienced personnel when needed. Informs appropriate personnel of significant issues in a timely manner. Works well in group environment and with supervisor. Models professionalism by addressing others with appropriate actions and appearance within professional boundaries.

Customer Service Culture

Employees will strive for outstanding, professional and courteous service to our customers and anyone who visits our facility.

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