Accounting Clerk

Position is responsible for processing payroll and performing general accounting processes under the direction of the Assistant Business Administrator. Position requires excellent organizational skills and attention to detail. Candidate must possess accounting and general business knowledge and have advanced Excel and other computer skills. Please apply on our website – Job Openings – http://www.scasd.org/Page/30121.

Job Title: Accounting Clerk

Reports to: Assistant Business Administrator (ABA) Department: Accounting

Job Summary: The Accounting Clerk performs general accounting and payroll processes under the direction of the ABA, ensuring accurate and timely recording of all transactions. Attend annual training as needed to maintain working knowledge of accounting and payroll laws and guidelines.

Qualifications:
*Education: Associate degree in accounting or training/experience deemed equivalent.

*Experience: Two (2) years’ experience in business office environment, preferably in public education
Experience in payroll processing preferred

*Skills: Must possess accounting and general business knowledge
Must possess advanced Excel and other computer skills
Ability to operate office equipment
Excellent organizational skills
Excellent attention to detail

Essential Duties and Responsibilities:
Payroll:
1. Update and maintain all federal, state, and local tax tables.

2. Maintain employee information such as W-4 information for taxes, locality changes, and wage garnishments.

3. Process, verify, print paychecks and disburse them a minimum of two times per month.

4. Enter, verify, print, and disburse all general fund checks needed for payroll vendors.

5. Verify each employee’s wages, all payroll positions, and vacancies in the district for budgeting.

6. Balance all payroll accounts monthly, quarterly, and yearly.

7. Complete federal, state, and local quarterly forms and process payments when necessary.

8. Reconcile, print, and distribute all W-2’s and other annual reports.

9. Complete forms for unemployment, domestic relations, employment verification, and retirement.

10. Report any system errors to M.I.S. immediately, and work closely with M.I.S. staff to resolve errors.

11. Backup for Payroll Clerk related to retirement reporting and related research.

Accounting:

12. Assist Accountant with general ledger creation, monitoring and reconciliation.

13. Assist with annual budget process.

14. Maintain cash control spreadsheets for various bank accounts, recording deposits, receipts, checks, and withdrawals and assist with preparation of monthly bank reconciliations.

15. Prepare and post journal entries.

16. Initiate transfers of funds using secure banking software for all properly approved transfer requests.

17. Prepare monthly board reports of districts bills and budget transfers.

18. Submit positive pay file to the bank for all disbursements. Monitor positive pay exceptions and ensure timely approval by Accountant of all exceptions to be authorized for payment.

19. Maintain files or generate standard reporting to be used to generate trend graphs on a monthly basis.

20. Track monthly collections of real estate tax and other tax collections.

21. Perform reconciliations of various assets and liability accounts.

22. Print and distribute purchase orders.

23. Backup for payroll clerk for verification of deposits for the general fund account and transportation of money to the bank for deposit.

24. Perform a variety of clerical duties such as opening and distributing mail, answering phones, filing, scheduling appointments/meetings, etc.

Ancillary Duties:
26. Other duties as assigned.

Physical Demands:
Sedentary Work – Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required occasionally, and all other sedentary criteria are met.

Job Type: Full-time

Required education:

• Associate

Required experience:

• Accounting: 2 years