Accounting Clerk

ATTENTION! ALASKA RESIDENTS!

The Department of Transportation and Public Facilities (DOT&PF), Statewide Administrative Services Anchorage Fiscal section is recruiting for an Accounting Clerk to join our team and help us Keep Alaska Moving!

This position is within the Accounts Payable Section of the Anchorage Fiscal office for the Department of Transportation and Public Facilities. This is a very busy office with a high volume of work. This is a clerical position that uses accounting software, spreadsheets, and databases to prepare, record, process, verify, and reconcile financial transactions and maintain accounting data and records.

Key responsibilities of this job include, but are not limited to:

• Payment of DOT&PF invoices
• Reconciliation of vendor statements
• Written, verbal, and electronic communication with outside vendors and State of Alaska employees
• Mail disbursement for the fiscal office
• Filing and copying
• Other duties as assigned

The ideal candidate will have some, if not all, of the following desired strengths :

• Some knowledge of general record keeping and bookkeeping practices and terminology.
• Skill in operating standard office computer equipment and software, such as word processing, spreadsheet, database, messaging, scheduling, or similar programs.
• Proven adaptability to new systems, technology and/or organizational changes.
• Ability to locate and compile information, data, or facts from designated sources.
• Ability to perform arithmetic calculations involving fractions, decimals, and percentages.
• Outstanding customer service skills.
• Excellent attention to detail and proofreading skills.
• Proficient in MS Word, Excel and Outlook programs.
• Effective written and oral communication skills.
• Ability to write figures neatly and legibly
• Ability to maintain files.
• Ability to meet deadlines.

MINIMUM QUALIFICATIONS:

High school diploma or GED

AND

Six months of paid or volunteer work experience that included using computer systems to enter, retrieve, or communicate information and handling cash or performing basic arithmetic calculations.

Substitutions:

Education from an accredited college or vocational school may substitute for the required experience (3 semester or 4 quarter hours of college education equal one month of experience; 150 hours of vocational education equal one month of experience).

A Career Readiness Certificate with ACT WorkKeys® scores of skill level 4 or higher in Locating Information, skill level 4 or higher in Applied Mathematics, and skill level 4 or higher in Reading for Information will substitute for the high school diploma and required experience.

Special Note:

ACT WorkKeys® skill testing and career readiness certification is available at the Department of Labor and Workforce Development’s Alaska Job Centers.

ADDITIONAL REQUIRED INFORMATION:

** NOTE: PLEASE READ THE FOLLOWING CAREFULLY **

HIRING RESTRICTION EXEMPTION

This individual position is EXEMPT from the hiring restrictions. Qualified applicants are encouraged to apply

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents Only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time. Non-Alaska Residents Need Not Apply.

COVER LETTER

Applicants are required to include a cover letter within their application for this position. In your cover letter, in professional business format, detail your experience, training and/or education that support the “desired strengths” listed in the job description above and how you meet the Minimum Qualifications.

The cover letter will be considered as a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment and selection process. Applicants who do not submit a clear, well organized, informative cover letter meeting the requirements detailed above will not be considered for an interview.

WORK EXPERIENCE

When utilizing work experience not already documented in your Applicant Profile, also provide the employer name, your job title, dates of employment and whether full-time or part-time within your cover letter . Applications and Resumes will be reviewed to determine if the minimum qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required or is used as a substitution to meet the minimum qualifications, it is required to complete the Education section of your Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Units Completed field . Copies of transcripts will be required at time of interview but may also be attached to the application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

RECRUITMENT NOTICE

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at the address below. The State of Alaska is an equal opportunity employer.

Workplace Alaska NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095 if you are located in the Juneau area.

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska .

CONTACT INFORMATION:

Jean Strafford, Accountant V

DOT&PF / Statewide Administrative Services

Phone: (907) 465-8442

E-mail: jean.strafford@alaska.gov