Accounting Clerk

Roles and Responsibilities

Accounts Receivable:

· Experience billing T&M and fixed price contracts.

· Conduct account research and analysis

· Research and resolve payment discrepancies

· Prepare and maintain various reports; collect data and prepare monthly metrics

· Send statement to outstanding customers and interact with customers and vendors to resolve outstanding issues

· Responsible for accurate and timely posting of invoices and credits for the assigned locations

· Make daily collection calls if necessary

· Maintain an accurate aging report

· Reconcile A/R to the G/L

Accounts Payable:

· Processes vendor invoices and check requests assigning appropriate GL account codes and ensuring discounts are taken whenever possible.

· Manage the accounts payable function within the organization’s established policies.

· Process wire transfers and new wire templates as needed.

· Generate weekly A/P Check Run for approval; then print checks for signature & mail.

· Review all company credit card purchases and record expenses.

· Maintain filing system of accounts payable vendors and other financial records including purchase orders, receiving documents, etc. for retrieval or review.

· Maintain Petty Cash fund, obtains receipts and reconciles funds on a monthly basis.

· Research questions regarding vendor payments and expenses by GL account as required by management.

· Reconcile Accounts Payable account to A/P Aging on a monthly basis.

· Review detailed monthly expenditures reports for each category, prepare accrual entries as required and audit reports for coding errors and duplicate payments.

· Perform other responsibilities as requested by CFO or company management.

Cash Management

· Retrieve bank balance and transaction information using multiple banking systems.

· Maintain multiple Excel spreadsheets recording and reconciling daily cash balances, transactions and/or volume used for daily, monthly and quarterly reporting.

· Adhere to strict deadlines as functions and activities must be completed within daily time constraints dependent on multiple intra-day bank mandated deadlines and service level expectations of the business unit.

Minimum Qualifications:

· 5+ years of accounting experience in the government contracting industry

· High Level of skill in Microsoft Office Suite, specifically Excel.

· Must have experience with QuickBooks Online.

· Experience with SpringAhead preferred, but not required.

· Ability to deal sensitive with confidential material.

· Organizational, multi-tasking, and prioritizing skills.

Education Requirements:

· Associates degree in Accounting preferred but not required

Job Type: Full-time

Required education:

• Associate

Required experience:

• accounting: 5 years