Accounting Assistant Sr.

The job posting is only open to current Arizona Board of Regents employees (Arizona State University, University of Arizona, or Northern Arizona University).

Performs a variety of clerical accounting and bookkeeping duties requiring a working knowledge of assigned accounting functions, accuracy and attention to detail. Incumbents work within established procedures but with relative independence in carrying out duties under limited supervision. Advice and leadership are available from supervisor for complex or questionable matters or those requiring authorization. Detailed instructions are provided for difficult or unusual assignments.

Essential Duties

• Prepares and verifies amounts and codes for various standard accounting entries, data input, or other forms; encodes and obtains necessary approvals for processing.
• Sorts documents and posts debits/credits to proper accounts; balances and reconciles department records with university accounting system; makes necessary corrections.
• Reviews computer reports to identify and trace sources of error and makes necessary corrections; performs research to locate accounting or computer input errors.
• Performs verification and reconciliation activities for assigned accounts of a complex nature.
• Maintains a variety of records pertinent to work unit such as records of cash receipts, cash deposits, property control records, accounts payable or accounts receivable; identifies accounts affected and debit and credit entries necessary.
• Verifies billing statements and prepares for authorization; checks for completeness and compliance with university regulations.
• Independently responds to or initiates correspondence regarding matters pertaining to assigned function.
• Contacts various department personnel to resolve discrepancies or problems; answers inquiries regarding work being performed.
• Compiles numerical and statistical information for report purposes or simple financial statements; runs a variety of reports from computer records; makes and checks relatively complex numerical and statistical calculations.
• Provides assistance and training to other workers.
• May perform various clerical duties related to work unit.

Minimum Qualifications

Associate’s degree in Business or related field; OR, Two (2) years clerical accounting experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of accounting and budgeting procedures and techniques
• Experience in using Advantage, Dashboards, Concur, SunRISE, IFAS, and PeopleSoft programs
• Experience preparing detailed financial reconciliations and expense tracking reports
• Experience with Microsoft Office (Word, Excel and Outlook)
• Evidence of effective written and verbal communication skills

Working Environment

Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting, standing, walking. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds. Ability to clearly communicate verbally in English, read, write, see, and hear to perform essential duties. Regular review of completed tasks.

Department Statement

The Office of Knowledge Enterprise Development is committed to Advancing Research, Innovation, Entrepreneurship and Economic Development. We seek research funding, support faculty researchers, nurture partnerships with external partners, promote innovation and entrepreneurship, and share what we learn with the community and the world. We make discovery possible.
http://research.asu.edu/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit
www.asu.edu/tobaccofree

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.