Accounting Assistant

Description:

• Calculate customer billing and revenue accruals based on pricing data, contract language, and terms within contracts, contract exhibits and contract amendments.
• Calculate increases to customer billings related to consumer price index (CPI) changes.
• Calculate and process billing adjustments, discounts, concessions, etc.as well as voids/reissue invoices as required.
• Produce supporting invoice detail to accompany customer billing and mail/email invoices to customers on a monthly basis.
• Ensure accurate and timely billing.
• Review customer contracts to determine appropriate customer/billing setup within the system (ex. Sites where goods/services are delivered for tax purposes, customer departments or cost centers to detail billing; tax or tax exempt status, etc.)
• Coordinating, comparing and approving billing invoices and reports and identifying discrepancies through a review process.
• Responsible for the analysis, coordination, and expedited resolution of billing issues, including ensuring appropriate communications with involved parties is maintained.
• Review documentation submitted to determine appropriateness of billing invoice voids, reissues, adjustments, etc. and ensure the related approvals have been provided.
• Serve as a liaison with field operations and/or clients to ensure bills are delivered in a timely and accurate manner.
• ?Prepare accurate and timely billing support documents and reconciliation reports as required.
• Support manager(s) and assist in driving efficiency through continual process improvements and best practices.
• Coordinate the interface of billing functions with various internal departments (pricing, contracts, IT).
• ?Communicate with all levels of management and elevate issues that impact the department or organization to management on a timely basis.
• Assist with SOX compliance, internal and external audit requests related to revenue calculations, customer billings, and related customer contracts.
• Assist in providing documentation and reconciliation to support sales tax audits.

• Billing accountant/analyst will work with the Operations Team, Regional Finance Directors, Sales Field, Contract Management, Legal and others to create a billing invoice which requires manual calculation from customer contract, supporting exhibits, and large data files.
• Able to work independently, prioritize work, be flexible, creative, proactive, provide guidance, work out of the box initiatives, be a team player, have the ability to drive issues toward successful resolution.
• Participating on cross functional teams and must be able to communicate any discrepancies clearly and concisely to various levels within the organization and to clients.
• Coordinate the interface of billing functions with various internal departments (pricing, contracts, IT).

Qualifications:

• Bachelor’s degree (preferably in accounting) or minimum of 6 years of experience working in a similar capacity in billing, pricing/contracts, or accounting.
• Excellent communication skills, with ability to communicate effectively both verbal and written.
• Prior billing experience preferred.
• Proficient with Microsoft office (excel, word, outlook, etc.).
• ?Experience designing and maintaining reports using Microsoft Excel; intermediate to advanced spreadsheet creation and management skills.
• ?Ability to read and interpret documents such as billing reports, invoices, and client contracts,
• Excellent team interaction, organization, time management skills.
• Extremely high attention to detail and strong problem solving skills are required,.
• Proactive and self-directed; able to function independently and work with minimal supervision

Aramark is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer – Minority/Female/Disability/Veteran