Accounting and Payroll Specialist

As a Tier I and Tier II supplier for the automotive industry, Richmond Auto Parts Technology, Inc. (RAPT) manufactures world class automatic transmission gears and component parts for the automotive industry. RAPT’s goal is to achieve total satisfaction for our customers, our associates and our community with continuous improvement and innovation of our productions through the skill and efforts of our associates. At RAPT, we are committed to good quality products for our customers. Our company slogan, “A company that grows strong and survives with associate ideas and knowledge”; a core belief that each member of our team has unique and valuable knowledge and capabilities which are fundamental to our organization’s sustainability. RAPT associates are passionate about building quality parts and that passion helps separate us from the rest. Our Associates’ focus on Safety, Quality and Production makes Richmond Auto Parts Technology, Inc. a great company to work for!

Job Summary

The Accounting & Payroll Specialist will work closely with the Accounting Manager to create efficiencies and implement new processes to support the overall company goals. The successful candidate will be responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data and auditing payroll and accounting records as required. Tasks include but not limited to; working with Supervisors on time verification, tracking/ scheduling pay rate increases, garnishments and overall payroll functions as well as maintaining accounting files, including daily work and accounts payable.

Primary Duties and Responsibilities

• Process payroll for bi-weekly and monthly schedules in Paycom; submit time records to the temporary agency for their payroll.
• Handle the administration of the electronic timekeeping system.
• Adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service.
• Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization
• Review time reports from timekeeping system for completeness and accuracy and upload to payroll system.
• Prepare periodic reports of earnings, taxes and deductions.
• Responsible for specific areas of payroll activities for processing of payroll and changes to payroll (W-4 changes, retro pay, direct deposit changes, garnishments or levies).
• Compile, maintain and update various spreadsheets to verify payroll data properly balances to reports, responsible for quarterly and monthly reporting.
• Ensures compliance with company practices as well as federal, state and local tax and wage regulations.
• Serve as a point of contact for payroll relation questions, inquiries and concerns.
• Supports various third party auditors for payroll and accounting records.
• Manage the company’s accounts payables/receivables, ensuring timely approval and payment of invoices.
• Manage the company’s corporate card and expense reimbursements, reviewing and approving expense reports for compliance with company’s policy.
• Manage accrual for vendor costs and reconcile balance with invoices on a weekly/monthly basis; verifying the accuracy of invoices and other accounting documents or records.
• Generate invoices and oversee the collections process for outstanding receivables.
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable).
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files
• Handle monthly bank account reconciliations and generates reports.
• Prepare mailings and priority shipments for the Finance/Accounting Department
• Assumes responsibility for effectively researching, tracking, and resolving accounting or documentation problems and discrepancies relating to accounts payable.
• Special accounting projects as requested.
• Maintains safe and healthy work environment by following standards and procedures; complying with legal regulations.
• Responsible for knowing and following Company policies as directed by Associate Handbook and the Safety Rules, Regulations, Quality Manual
• Sets the tone for the organization in terms of teamwork and business culture
• Responsible for knowing and following Company policies as directed by the Associate Handbook and the Safety Rules, Regulations and Quality Manual
• Adheres to confidentially requirements related to the company

Required Experience

• Bachelor’s Degree in Accounting, Finance or related field; must be an accredited school.
• 10 + years or more of experience in an accounting position (cost accountant or above) with demonstrated payroll processing skills, including experience in resolution of employee payroll issues, garnishments, reporting and withholdings.
• 3+ years in a supervisory role, is preferred since the position requires directing Supervisors on timecard issues.
• Knowledge of payroll administration including in-depth understanding of all rules, regulations, processing procedures, recordkeeping methods and control systems.
• Working knowledge of SOX and GAAP principles.
• Experience with accounting & payroll information systems.
• Superior attention to detail.
• Excellent Microsoft Office skills, especially Excel and Word.
• Exceptional follow through and be customer service driven.
• Ability to multi-task and work under very tight deadlines with a sense of urgency.
• Ability to maintain strict confidentiality.
• Ability to prioritize workload effectively; self-motivated.
• Must exhibit good organizational and interpersonal skills, verbal and written communications skills.
• Fluent in reading and writing in the English language

Since we only hire the best and want to maintain a safe and pleasant work environment for all, final candidates are subject to drug screen and background checks. RAPT is an Equal Opportunity Employer (M/F/D/V).

Salary

Salary based on qualifications and experience.

RAPT Benefits:

• Company offers Health/Dental/Vision insurance.
• Company pays 83% toward health insurance, associate pays 17% (PPO or H.S.A. plans available).
• Company contributes $ toward HSA if elected.
• Supplemental Life/STD/LTD plans available.
• 401k with fully vested company match up to 4%.
• Uniforms provided at no cost to associate.
• Reimbursement program for safety shoes and glasses.
• 17 paid Holidays; including December shutdown.

Job Type: Full-time

Required education:

• Bachelor’s

Required experience:

• Payroll: 1 year
• Accounting: 10 years