Accounting and Office Manager

Our Assistant Business Manager, under limited supervision, is responsible directly or through subordinate staff for the facility’s accounting functions including cash control, funds disbursement, accounts receivable, accounts payable and payroll. Prepares facility financial reports, analyzes trends, costs, revenues, financial commitments and obligations to predict future revenues and expenses. This position also ensures the business and financial operations function efficiently in the absence of the Business Manager.

Qualifications
Education:

Bachelor’s degree in Accounting or related field

Experience:

Minimum of three (3) years of work experience in a finance-related role
Demonstrated leadership or supervisory experience required
Experience with accounting software packages as well as other software commonly used in a business environment including MS Outlook, Excel and Word

Licenses/Certifications:

None required

Responsibilities

Ensures bank deposits, checks, balance controls, and bank statements are accurate and thoroughly reconciled.

Maintains all funds e.g., the Petty Cash, Commissary, and Patient Welfare.

Participates in the facility’s monthly and annual forecasts including annual budget. Participates in month-end closing and variance account analysis. Prepares month-end financial reports including forecasts and miscellaneous management reports and analysis.

Cross-trains and provides relief for Account Payable, Purchasing, Payroll and Billing functions as necessary.

Oversees the Billing function to ensure accurate and timely invoice submission within contract terms.

Project management including researching, compiling, and analyzing financial data for the preparation of budget, overtime analysis, and miscellaneous management requests.

Oversees employee payroll ensuring that wages are correct, exceptions and time off requests are properly approved, and necessary payroll adjustments are processed accurately and timely.

Maintain facility fixed asset records; ensure timely tagging of new assets and recording of disposed assets. Responsible for the annual fixed asset inventory within corporate policy and timeline.

Assists the Business Manager, as directed, with special reports, projects etc.

Function as the Business Manager in his/her absence.

Must be able to apply principles of critical thinking to a variety of practical and emergent situations and accurately follow standardized procedures that may call for deviations.

Must be able to apply sound judgment beyond a specific set of instructions and apply knowledge to different factual situations.

Must be alert at all times; pay close attention to details.

Must be able to work under stress on a regular or continuous basis.

Perform other duties as assigned.

CCS is an EOE/Minorities/Females/Vet/Disability Employer

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