Accounting Administrative Assistant

The most qualified person for this exciting position with a rapidly growing firm is one with some education or exposure to accounting and finance, but with a strong desire to learn and grow in that field. The ability to multi-task and the willingness to pitch in where needed are critical as the company has a dynamic environment. A strict attention to detail, follow through, being proactive and staying organized are paramount to success in this position. Candidates should have a working knowledge of Microsoft Office (Excel, Word and Outlook), and while not required, familiarity with QuickBooks would be preferred. This is an entry level position.

Accounting Assistant Duties:

• Assist Controller & Assistant Controller with A/P & A/R for all entities (40+)
• Research vendor billing issues
• Help implement pricing efficiencies for office expenditures
• Process all deposits remotely on a daily basis and bank runs as needed
• Process checks daily for Technicians
• Request & monitor reimbursement from various insurance carriers
• Assist in running the seasonal businesses
• Maintain paperless filing system
• Oversee producer state licensing, company appointments & continuing education
• Assist with sustaining all residential & commercial rental units:
• Monitor leases and ensure units are always occupied
• Collect rent & follow up if past due
• Handle tenant requests & issues
• Act as liaison between the Property Manager and maintenance vendors
• Special projects as delegated by the CFO, Controller and Assistant Controller

Executive Assistant Duties:

• Assist CEO as needed with administrative tasks
• Making and confirming appointments
• Running errands, placing orders online, electronic and paper filing
• Assistance with travel
• Review of Executive expenses

Job Type: Full-time

Required experience:

• Accounting: 1 year