Account Specialist

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• * * * * * * * * * Performs a wide variety of basic accounting duties for one or more City programs or departments. The current vacancy is in the Glendale Police Department’s Special Operations Division but this list may be used to fill other vacancies in this classification within the Glendale Police Department. The position is responsible for financial, payroll, reporting, and auditing activities for the Glendale Police Department related to City special events, Arena events, and Stadium events.

Essential Functions:
Prepares and maintains forms, files and records including purchase orders, invoices, claims, billings, vendor files and others; makes adjustments and posts receivables to subsidiary ledgers. Maintains statistical reports and ledgers of accounts payable/receivable; maintains, monitors and reconciles records on travel expense reports and credit card charges. Reconciles monthly vendor statements, verifies signature authorization and signatures on invoices, updates and assigns a due date for check issuance. Verifies receipt of purchase orders, calculates applicable discounts, enters information for payment. Researches and processes payables for monthly bills; maintains running balances on open purchase orders, keeps records and prepares reports as necessary. Researches general ledger accounts and reconciles vendor accounts to provide information and assistance. Prepare various expense, income and financial reports. Participate in the preparation, implementation and administration of department budget. Monitor, verify and audit procard information in order to reconcile information. Prepare bank deposits as necessary. Queries and compiles disbursement information in response to public records and external audit requests. Provides customer service, procedural guidance, and general information to other City employees, vendors, and the public. Processes check requisitions, which includes reviewing documents for signature authority and appropriate supporting documentation. Reviews invoices and other payment documents for proper accounting, which includes interpreting and applying accounting standards for financial reporting to classify the expenditure. If assigned to Landfill, backs up and fills in for scale house cashiers as needed. Performs other related duties as assigned.

Minimum Qualifications & Special Requirements:
Two years experience in clerical accounting, bookkeeping, or a related field or equivalent college course work in Accounting. Preference will be given to candidates with a college degree in Accounting, Finance, Business Administration or a related field and who have experience in a law enforcement agency.

Knowledge of:
General business operation and accounting systems

Computer and applicable mainframe and PC software, including Microsoft Excel

Ability to:
Prepare and maintain complete and accurate financial records and files

Make mathematics calculations with speed and accuracy

Follow oral and written instructions and standing procedures

Prepare accurate and complete financial reports from accounting data

Operate standard office equipment including a personal computer using program applications appropriate to assigned duties

Communicate effectively both orally and in writing

Establish and maintain effective working relationships with City employees and the public

Any equivalent combination of training and experience that provides the required knowledge, skills and abilities is qualifying.

Physical Requirements:
Office setting. Depending on area of assignment, may require some exposure to seasonal and inclement weather if directing traffic is needed. May require working with difficult customers. Applying in this recruitment does not preclude you from applying in other City of Glendale recruitments. If you are not selected for this position, you would need to reapply to receive consideration. Candidates will be notified by email of their standing in the recruitment process, including any limitations on reapplication.

Glendale is an Equal Opportunity Employer and values diversity at all levels of the workforce.

Applicants may obtain a copy of the City of Glendale’s EEOP Utilization Report here or upon request from the City of Glendale’s Human Resources & Risk Management Office.