Account Clerk II

Position Number

996208

Home Organization

Flashcard Operations – Kent Campus: 100433

Campus

Kent Campus

Contract Length

12 month

Pay Grade

36

Salary

$12.78

Position Category

Classified

Job Open Date

04/06/2017

Job Close Date

04/20/2017

Open Until Filled

No

Work Schedule

Basic Function

Analyzes and processes a variety of accounting documents according to general guidelines and procedures; identifies and actively partici¬pates in the resolution of problems.

Additional Basic Functions – if applicable

Process payment requests and invoicing for flashcard operations. Reconcile all flashcard financial transactions.

Characteristic Duties and Responsibilities

Analyzes and processes accounts and financial documents (e.g., student loan applications, payroll forms, vouchers, student accounts, department accounts, etc.) according to general guide¬lines and procedures; verifies accuracy and validity of accounting documents; determines appropriate actions based on review of several pieces of information and application of general guide¬lines.

Identifies and exercises independent judgment in resolving problems; accesses information from a variety of sources (e.g., paper or computerized files, other departments, financial and government agencies, etc.) to determine appropriate action.

Responds to inquiries from students, faculty, staff, and financial and government agencies concerning department or student accounts; provides general information to authorized parties; explains University and departmental policies and procedures.

Maintains and monitors department budget; completes and processes various financial documents; records expenditures; monitors spending; researches and reconciles discrepancies; assists in budget and cost projecting; may assist in developing accounting systems and procedures.

Prepares and compiles material for financial, statistical reports; generates statistics.

Prepares documents and/or enters financial data into computer spreadsheet, journal or ledger; revises data as necessary.

Orders supplies and equipment; contacts vendors, suppliers and service representatives to resolve problems with price, shipment, etc.

May train and direct student or temporary employees; may participate in training new employees.

Performs related duties as required.

Additional Characteristic Duties and Responsibilities – if applicable

Minimum Qualifications

High school diploma or equivalent to include course work in bookkeeping. A minimum of one year experience in accounting or bookkeeping.

Required Knowledge, Skills, and Abilities:
1. Knowledge of bookkeeping/accounting procedures and terminology.
2. Knowledge of spreadsheet software packages.
3. Ability to locate and correct bookkeeping/accounting errors.
4. Ability to analyze several pieces of information and draw valid conclusions.
5. Ability to perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages).
6. Skill in the operation of adding machine or calculator.
7. Knowledge of office practices and procedures.
8. Knowledge of standard procedures for alphanumeric filing.
9. Ability to apply policies and procedures.
10. Ability to classify information according to established methods and to maintain accurate records.
11. Ability to read, write, and accurately follow oral and written instructions.
12. Skill in typing (i.e., 35 net words per minute), if required by position.
13. Skill in interpersonal communication to effectively interact with University personnel and public (e.g., to answer routine questions, to explain policies and procedures, and resolve problems).
14. Ability to operate a computer for data entry/retrieval.

Additional Minimum Qualifications – if applicable

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.

Physical Requirements

Normal office environment; may work varied hours to include evenings and weekends during peak periods.

Additional Information

Must pass a security check.

For official job descriptions, visit www.kent.edu/hr.

Kent State University will become a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use will not be permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free .