Payroll Manager – WMS 1

Payroll Manager

Washington Management Service Band 1

AGENCY PROFILE: The Department of Enterprise Services (DES) delivers high quality, cost-effective support services to state government.

Enterprise Services features expertise in mail and print support, fleet management, contract management, human resources and employee training, statewide financial systems, public works project management, and the care and stewardship of the state capitol grounds and buildings.

The department’s goal in every transaction is to deliver innovative, responsive, cost-effective and integrated solutions and services to meet the diverse needs of our customers.

LEAN CULTURE: DES is on the leading edge in adapting Lean principles and methods to state government. We are fully committed to continuous process improvement and invite you to join our team. Once on board, you will become an integral part of our journey to transform DES into a world class , customer focused organization. To learn more about DES Lean culture, visit Lean Culture at DES .

PROGRAM DESCRIPTION: The Finance Division has direct responsibility to act as stewards of the department’s financial integrity and credibility. Within the Finance Division, the Payroll Unit provides service to over 2,500 employees across the state in over forty agencies. Our clients are our number one priority and we take pride in providing expert payroll knowledge and services to all of the employees we support. Activities include payroll processing, employee benefit administration, time and leave reporting, IRS tax reporting, development and oversight of agency payroll policies, and payroll analysis.

DUTIES:
This position is assigned as the Finance Division’s Payroll Manager, and serves as a primary financial advisor to the Chief Financial Officer and the Accounting Services Manager. The incumbent will manage professional level staff in the field of General Accounting, Payroll and the statewide payroll system. Responsibilities include management and supervision of staff performing review and analysis of fiscal data, payroll and payroll reconciliations for all agency programs.

Primary duties include, but are not limited to:
Performs risk analysis of processes and procedures, provides critical and strategic counsel on payroll system improvements and establishes internal controls.

Develops policies and procedures for accounts payable processes.

Trains and develops Finance staff to understand financial rules and policies, including Generally Accepted Accounting Principles (GAAP), Office of Financial Management (OFM) policies, IRS regulations, DRS Guidelines, collective bargaining agreements and agency policies.

Monitors payroll and accounting activities, analyzes and evaluates potential problems; establishes and implements internal controls to ensure that funds are properly accounted for and safeguarded.

Verifies and ensures accuracy of payroll records.

Establishes all Position Description Forms (PDFs) and Performance Development Plans (PDPs) for employees.

Recommends hiring and disciplinary actions, conducts performance evaluations and is responsible for performance management.

Approves leave, schedules and provides daily direction and develops staffing plans.

Oversees preparation of and analyzes financial and management reports.

Work Environment

This position works in a standard office environment. Occasional travel is required. The typical work schedule is Monday – Friday, 40 hours per week. This position is overtime exempt and will be required to work additional unscheduled hours to meet business needs.

QUALIFICATIONS:
REQUIRED:
A Bachelor’s degree* which includes 18 quarter or 12 semester hours in accounting, auditing or budgeting.

AND

Five (5) years of progressively responsible experience in applying Generally Accepted Accounting Principles (GAAP), handling general ledger accounting and payroll.

AND

Three (3) years of experience supervising professional accounting staff.

• Experience may substitute for education, but not for the credit hours.

DESIRED:
Expert Knowledge of payroll processes and IRS regulations.

Knowledge of OFM policies and procedures (SAAM).

Experience using AFRS and Enterprise Reporting.

SUPPLEMENTAL INFORMATION:
In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

A letter of interest , describing how you meet the specific qualifications for this position;

A current resume , detailing experience, and education; and

A list of at least three professional references with current telephone numbers.

Transcripts which identify the classes that satisfy the credit hours required for the position. Failure to include the items requested above may disqualify your application from consideration .

READ THE FOLLOWING INSTRUCTIONS COMPLETELY:
The initial screening will be solely based on the contents and completeness of the “work experience” section of your application in Careers.wa.gov, completeness of the application material submitted, and the supplemental questionnaire.

A resume will not substitute for completing the “work experience” section of the application. Responses to the supplemental questionnaire regarding work experience must be reflected in the “work experience” section of the application.

All information may be verified and documentation may be required.

Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant’s suitability and competence to perform in the position.

VETERAN’S PREFERENCE

Applicants who meet the minimum qualifications and wish to claim Veteran’s Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers.

Note: Applicants claiming veteran’s preference points must attach the documentation with each on-line application. If you do not provide appropriate documentation to qualify for these preference points, the points will not be awarded.

For additional information on Veteran’s Preference and guidance on how to determine if you are eligible, click here .

We thank you and are grateful for your service

Should you have any questions regarding this position or the online application, contact Angie Anderson at (360) 407-8446 or jobs@des.wa.gov

The State of Washington is an equal opportunity employer. Persons with a disability who need assistance with their application or that need this announcement in an alternative format, may call (360) 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service .