OFFICE ASSISTANT 1

The Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission.

The Washington Department of Fish and Wildlife (WDFW) is dedicated to preserving, protecting and perpetuating fish, wildlife and ecosystems, while providing sustainable recreational and commercial opportunities dependent on viable fish and wildlife populations. Each day, WDFW employees facilitate fishing, hunting and wildlife viewing opportunities for millions of residents and visitors. WDFW’s employees–field and laboratory biologists, geneticists, research scientists, hatchery professionals, policy experts, fully commissioned law enforcement officers, land stewards, lab technicians, property acquisition specialists, customer service representatives and others work throughout the state. WDFW employees protect and restore critical habitat, strive to facilitate species recovery when necessary, and manage hundreds of fish and wildlife species. WDFW employees maintain nearly a million acres of public wildlife lands. They interpret, apply and enforce state and federal laws and collaborate with stakeholders to protect fish and wildlife resources. Find out more about us and the important work we are a part of at www.wdfw.wa.gov .

Office Assistant 1
Full-Time/Non-Permanent

We are recruiting to fill one full-time non-permanent Office Assistant 1 position in our Director’s Office located at the Washington State Natural Resources Building Olympia, Thurston County, Washington. The anticipated employment period is December 1, 2017 – February 28, 2018.

The Government Affairs Office Assistant is an integral part of the WDFW Government Affairs team, providing essential office management, administrative, project management, and training support for the Government Affairs Unit and the Director’s Office

DUTIES:

• Provides office management and administrative support to the Government Affairs Unit and the Directors Office.
• Functions as the receptionist and answers telephones; following clearly established guidelines, answers routine questions; receives and refers visitors.
• Schedules and books travel for the Policy Director, Legislative Liaison, and Federal Coordinator.
• Assists in managing appointments with legislative offices, Governor’s Office, OFM and stakeholders regarding agency legislative priorities.
• Operates a variety of office equipment such as computer/word processor and associated software, printers, multi-line phone system, and copy machine.
• Generates documents and correspondence; proofreads material and identifies areas needing corrections; communicates with others via electronic means; updates computer system files.
• Retrieves and reviews records stored in the records management system (RMS) to respond to public disclosure requests for the Government Affairs Unit.
• Prepares and submits agency-wide quarterly and annual lobby reports to the Washington State Public Disclosure Commission.
• Tracks legislative reporting deadlines to ensure that the Department meets them.
• Maintains general office supply inventory, surpluses and purchases equipment.
• Organizes office operations and procedures, and makes recommendations for process improvements.
• Provides backup administrative support to the Director’s Office and Fish & Wildlife Commission.
• May prepare spreadsheets, presentations, documents and/or reports.

QUALIFICATIONS:

High school graduation or GED (General Educational Development) equivalent.

OR

Six months of clerical work experience

OR

Equivalent education/experience.

Preferred/Desired Qualification:

• Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, and a positive attitude
• Proficient with various computer programs necessary to support daily administrative functions with Microsoft Office Suite: Word, Excel, PowerPoint, Outlook and SharePoint.
• Good internet skills, including use of e-mail programs and group messaging
• Good organizational skills and record keeping (attention to detail is critical).
• Cheerful presence and people skills.
• Good oral and written communication skills.
• Self-starter who can work independently.
• Skill in establishing priorities and managing workload.
• Ability to follow directions.
• Ability to preserve and maintain strict confidentiality.

SUPPLEMENTAL INFORMATION:

Working Conditions

Work schedule is 40 hours, 8:00a.m. to 5:00p.m. Monday through Friday. Working environment is a busy office setting. Varying degrees of activity occur in the common areas during working hours; tasks will involve long periods of time standing in addition to long periods of time sitting at a desk and working on a computer. Incumbent must be able to work amid distraction.

How to Apply:

To apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (generic cover letter will not be accepted)
• A current resume (please make it succinct)
• Three professional references (personal references do not count as professional)

Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online profile.

Upon submission of your online application, you will immediately receive a confirming e-mail. You will then be notified via e-mail of your status during the process. In addition to the e-mail notifications, you can check the status of your application at any time by visiting your online profile at www.careers.wa.gov. Due to the high volume of applications that we receive, we ask your understanding and encourage you to use the online process and avoid calling for information.

Please note that initial screening will be solely based on the completeness of application materials submitted and the contents and completeness of the “work experience” section of your application in NeoGov. A resume will not substitute for the “work experience” section of the application. The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application may disqualify you from consideration for employment in this position. All information will be verified and documentation may be required.