ERP Project Manager

Notice of Job Opening
ERP Project Manager
Finance/Human Resources

April 30, 2018

Please post or otherwise make available the following information. The City of Nampa Finance/Human Resources Department has an opening for a full-time ERP Project manager.

The City of Nampa is committed to ensuring equal opportunities to all individuals. If you need an accommodation to participate in the application process, please contact the Human Resource Director at 468-5437. TDD Relay Service: US West 1-800-377-3529 or 7-1-1.

Department: Finance/HR
Job Status: Full Time
FLSA Status: Exempt
Reports To: Finance & HR Director
Pay Range: $7,500 – $9,133 per month
Amount of Travel Required: None
Job Type: Regular
Positions Supervised: None
Work Schedule: Generally, 8:00 am to 5:00 pm, however; must be able to work flexible and varied hours.

POSITION SUMMARY
Manages, plans, and implements the Enterprise Resource Planning (ERP) system. Determines scope of the project. Sets deadlines, assigns responsibilities and monitors progress for the ERP system. The ERP Project Manager directs, plans and coordinates schedules, budgets, and deliverables for project. Monitors teams to make sure goals and objectives are being kept. Knowledge of larger landscape without neglecting granular details while tracking the overall project health, staying alert for risk and resolving issues as they arise. Maintains standards and monitors scope with project quality. Ensures that project/department milestones/goals are met and adhering to approved budgets.

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)
Evaluate and assess result of project at the end of each identified area in the phase.

Define and create project plan for the ERP project.

Evaluates trade-offs between project size and complexity, cost, urgency, risk and stakeholders with business sponsors and IT business unit.

Responsible for developing a good relationship with the City team, gathers input from the team members, communicates regularly regarding the project.

Define project scope, goals and deliverables by collaboration with the City project team members.

Solve complex problems which arise in the ERP project and responsible for the outcome and finish of the project with excellent quality and on time.

Collaborate with City team members and ERP vendor to prepare an outline regarding the objectives, detailed scope, resources, timeline, and budget for each new implementation.

Participate in operational review meetings with customers to translate business needs into functional requirements and business scenarios.

Manage the effective transition of requirements to the delivery team ensuring a clear and complete understanding of the requirements.

Manage project plan, budget, and resource schedule on a weekly basis.

Prepare weekly status reports and facilitate weekly status review meeting with project sponsors, and monthly reports to Mayor and City Council.

Identify risks and formally manage risk mitigation plans in close collaboration with customer.

Facilitate quality assurance reviews with project team members and stakeholders on a regular basis and execute correction actions.

Engage with project teams to gather assets, best practices and guidance from our customers to integrate and/or improve our methodologies and end customer experience.

Allocate project resources.

Create schedule and project timeline to have assigned tasks completed.

Predict risk factors and eliminate it for successful completion of the project.

Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.

Assumes responsibility for other duties as required or assigned.

ESSENTIAL RELATIONSHIP EXPECTATIONS
Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.

Responds to citizens’ questions and comments in a courteous and timely manner.

Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.

Is punctual and timely in meeting requirements of performance, including attendance standards and work deadlines.

Communicates information and states concerns in a clear and professional manner.

Respects the opinion of others and demonstrates a reasonable relationship with employees, supervisors and others.

Accepts and performs in a timely and effective manner changes in work assignments and/or how work is performed.

REQUIRED KNOWLEDGE
Theoretical and practical project management knowledge.

Knowledge of techniques and tools.

SKILLS/ABILITIES
Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.

Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language.

Ability to understand and follow oral and/or written policies, procedures, and instructions, use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions, and prepare and present accurate and reliable reports containing findings and recommendations.

Ability to have excellent facilitation, collaboration, negotiation, and presentation skills.

Ability to provide excellent decision-making and leadership capabilities.

Ability to engage in contract negotiation.

Ability to provide conflict resolution.

Ability to adapt in different skills, knowledge and areas of the City. Ability to tolerate stress.

Ability to think strategically while providing planning, risk management and/or change management.

Ability to be proficient in project management software tools.

Ability to work through data conversions and Master Data Management.

Ability to have strong organization, planning, leadership and time management skills.

Ability to communicate with internal and external stakeholders at every level.

Ability to manage and lead multiple priorities with high attention to detail.

Ability to have critical thinking and problem solving.

Integrity, ingenuity, and inventiveness in the performance of assigned tasks.

POSITION QUALIFICATIONS
Competency Statement(s)

Adaptability – Ability to adapt to change in the workplace.

Communication, Oral – Ability to communicate effectively with others using the spoken word.

Communication, Written – Ability to communicate in writing clearly and concisely.

Conflict Resolution – Ability to deal with others in an antagonistic situation.

Decision Making – Ability to make critical decisions while following company procedures.

Leadership – Ability to influence others to perform their jobs effectively and to be responsible for making decisions.

Negotiation Skills – Ability to reach outcomes that gain the support and acceptance of all parties.

Stress Tolerance – Performing well when faced with pressure due to time frame, workload, adversity, disappointment, or opposition.

Strategic Thinking/Planning – Ability to develop a vision for the future and create a culture in which the long-range goals can be achieved. Understands and processes complex information and exercises sound judgment, considering the situation, the issues, the key players, and the levels of authority involved. Proposes courses of action that further the objectives, priorities, and vision of the organization.

Education:
High School Graduate or General Education Degree (GED): Required

Bachelor’s Degree (four-year college or technical school) Required, Field of Study: Computer Science, Information Technology, Business Administration or other closely related field

PMP Certification desired

Experience:
8 plus years of experience in Project Management
5+ years of ERP project management experience in core financials and operation business process such as General Ledger, Accounts Receivable Accounts Payable, Bank and Cash Management, Financial Reporting, Procurement, Inventory Management, and HR/Payroll, with various project and portfolio management tools and methodologies (MS Office including Project, SharePoint, Visio, PPM, Agile/Scrum methods, ASAP/waterfall).

Evidence of successfully managing diverse project teams.
Experience in public sector is desirable.

Computer Skills:
Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks and the ability and willingness to quickly learn and use new skills and knowledge brought about by rapidly changing information and/or technology.

PHYSICAL DEMANDS

N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 – 2.5+ hrs/day)

F (Frequently) Position requires this activity from 33% – 66% of the time (2.5 – 5.5+ hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands Lift/Carry
Stand O
Walk O
Sit F
Manually Manipulate F
Reach Outward O
Reach Above Shoulder O
Climb N
Crawl N
Squat or Kneel O
Bend O
Grasp O
Speak F

Lift/Carry
10 lbs or less F
11-20 lbs O
21-50 lbs N
51-100 lbs N
Over 100 lbs N

Push/Pull
12 lbs or less F
13-25 lbs O
26-40 lbs N
41-100 lbs N

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

FINGER DEXTERITY:
Sufficient finger or manual dexterity with or without reasonable accommodation to enable the employee to operate a personal computer, telephone and related equipment and use primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.

SPEECH:
Sufficient clarity of speech or other communication ability with or without reasonable accommodation to enable the employee to communicate effectively and convey detailed or important instructions or ideas accurately, loudly or quickly.

HEARING:
Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information.

VISUAL ABILITIES:
Sufficient visual acuity or other power of observation with or without reasonable accommodation to enable the employee to review a wide variety of materials in electronic or hard copy form and perform activities such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection).

PHYSICAL STRENGTH AND PERSONAL MOBILITY:
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to enable the employee to function within a general office environment.
Sedentary work; sitting most of the time. Exerts up to 10 lbs. of force occasionally.

Special Conditions:
The City of Nampa has a Drug/Alcohol Free Workplace Policy. Any offer of employment is contingent upon passing a pre-employment drug test, background check and driving check (if applicable to position).

Dates to Submit Application:
Application and position information may be found online at: www.cityofnampa.us. Applicant must submit an online application; resumes will not be taken in lieu of the application.

Position will remain open until filled.
First review of applications will begin May 14, 2018. The City of Nampa is an EEO/AA Employer.

The City has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the City reserves the right to change this job description and/or assign tasks for the employee to perform, as the City may deem appropriate.