Hotline: 678-408-1354

CLERICAL SUBSTITUTE for 2018-19 School Year

Hourly Rate: $18.70

This position’s responsibilities are, under general supervision, to provide clerical support to assigned school site or central administration personnel; communicate information to staff and the public; provide complete and accurate records; and provide information and/or direction as may be requested.

Essential Functions

  • Answers incoming telephone calls for the purpose of screening calls, transferring calls, responding to inquiries and taking messages.
  • Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
  • Distributes a variety of materials (e.g. mail, supplies, messages, etc.) for the purpose of disseminating materials to appropriate parties.
  • Monitors students during school hours in a variety of settings (e.g. recess duty, hall, transportation, lunch room, etc.) for the purpose of ensuring a safe school environment.
  • Prepares written materials (e.g. reports, memos, letters, envelopes, labels, etc.) for the purpose of conveying information regarding school and District activities and procedures.
  • Responds to inquiries of staff, the public, parents and students for the purpose of providing information and direction as may be required. Supports administrative staff (e.g. photocopies, files, sorts, typing, etc.) for the purpose of providing assistance with routine and repetitive office support functions.
  • May administer minor first aid or disperse medication in the absence of the nurse.


OTHER FUNCTIONS:

  • Must be willing to substitute at schools throughout the District.
  • Must be willing to take further training in the District’s computer systems.
  • Must be willing to perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.


REPORTING RELATIONSHIPS:

Reports to assigned supervisor, manager or administrator.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios
  • Understand written procedures, write routine documents, and speak clearly
  • Understand complex, multi-step written and oral instructions
  • Specific knowledge required to satisfactorily perform the functions of the job includes: age appropriate activities; business telephone etiquette; and concepts of grammar and punctuation
  • Skills are required to perform multiple, non-technical tasks using existing skills
  • Specific skills required to satisfactorily perform the functions of the job include: administering first aid; operating equipment used in and office setting; adhering to safety practices; performing standard bookkeeping; planning and managing projects; preparing and maintaining accurate records; and using pertinent software applications
  • Ability is required to schedule activities
  • Collate data
  • Use basic, job-related equipment
  • Flexibility is required to work with others in a variety of circumstances
  • Work with data utilizing defined and similar processes
  • Operate equipment using standardized methods
  • Ability is also required to work with a wide diversity of individuals
  • Work with similar types of data
  • Utilize specific, job-related equipment
  • In working with others, problem solving is required to identify issues and create action plans
  • Problem solving with data requires independent interpretation of guidelines
  • Problem solving with equipment is limited
  • Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; working as part of a team; and working with frequent interruptions.


RESPONSIBILITY:

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job’s functions. There is a continual opportunity to have some impact on the Organization’s services

WORKING ENVIRONMENT:

The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 40% sitting, 30% walking, and 30% standing. This job is performed in a generally clean and healthy environment.

Minimum Qualifications

EDUCATION:

High School Diploma or GED equivalent.

REQUIRED TESTING:

Ability to type 50 wpm or pass skills test

(Basic Word & Windows)

CERTIFICATES & LICENSES:

Valid Driver’s License or State ID card

CONTINUING EDUCATION/TRAINING:

None Specified

CLEARANCES:

Criminal Justice Fingerprint

Background Clearance

Supplemental Information

Applicants applying to this position must have passed the required Seattle Public School testing requirements. To schedule a typing or computer skills test, please contact the HR receptionist @ 206-252-0215

In addition to this application, the following is required:

  • Cover Letter and Resume
  • Two letters of reference

After submitting the online application, you will receive a confirmation e-mail to the address that you specify when you fill out the application. This e-mail confirmation is sent to let you know that we have received your application. DO NOT REPLY TO THIS E-MAIL. The e-mail address is automatically generated by the database and does not go to anyone. If you have received the confirmation e-mail, please be assured that we have received your application and will be reviewing it shortly.Please do not contact us regarding the status of your application. Due to the high volume of applications we receive, we do not contact every applicant. If your application is selected to move forward you will be contacted directly by Human Resources.

Contact Us

Eltas EnterPrises Inc.
3978 Windgrove Crossing
Suite 200A
Suwanee, Georgia
30024, USA
contact@eltasjobs.com

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