Administrative Analyst

Introduction

APPOINTMENT TYPE: Permanent Exempt (PEX): This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. The duration of the appointment shall not exceed 36 months.

WHO ARE WE?
San Francisco Public Utilities Commission (SFPUC)
Headquartered in San Francisco, we have 2,300 employees working in seven counties with a combined annual operating budget of over $900 million.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at www.sfwater.org

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality. As you explore career opportunities with us, download our career guide and learn about what you can expect during the hiring process.

Position Description:
Under general direction, the 1822 Administrative Analyst will support the Emergency Planning and Security (EPS) Division through a variety of tasks, including supporting the operation and administration of SFPUC security systems, maintenance of video recording and access control equipment, incident reporting and response, alarm monitoring, and security system troubleshooting. This position develops and provides input on security policy and procedures, reviews proposed security plans and drawing sets, and acts as a liaison between the Emergency Planning and Security Division and various other SFPUC divisions.

The 1822 Administrative Analyst will also support emergency planning functions, including preparing, organizing and promoting emergency service operations and associated training design and delivery for the SFPUC. This position will lead administration of internal mass notification system, and ensure processes are in place to update all contacts internally and externally. This position shall assist with evaluating comprehensive emergency response and mitigation plans; providing information on planning policies, contracts, budgets and procedures; developing emergency planning and preparedness policy for the department; liaising with representatives of CCSF departments, community groups, developers, business organizations and the general public; and responding to local disasters and emergencies. This position will report to both the SFPUC Security and Asset Protection Manager and Emergency Manager.

Essential Functions:

Leads internal audit project of SFPUC security system, including access level consolidation, cardholder record cleanup, system configuration and mapping, badge analysis, troubleshooting and reporting.

Supports the Security and Asset Protection Manager to follow up and respond to security incidents reported throughout the SFPUC.

Supports the standardization project for security levels of service across the SFPUC and its facilities, including information and data gathering, verifying baseline security levels, analyzing industry best practice standards and providing recommendations for SFPUC assets.

Assists with complex security system access and cardholder maintenance tasks, including investigation and follow up of identified anomalies within the system, badge designing and periodic alarm monitoring and access reports.

Maintains the agreement between the division and security system integrator(s), including scheduling vendor visits and coordinating with other SFPUC divisions, monitoring expenditures, and liaising with supplier to maintain accurate records.

Performs analysis for development of administrative, management, program and organizational policies and procedures for emergency management and security: consults with managers, administrators and other staff to determine parameters for analysis and other background information.

Prepares or assists in the preparation of a variety of reports and plans related to emergency and security operations, including compiling and evaluating information, writing final reports, and presenting findings to stakeholders.

Administers SFPUC mass notification system, working with internal and external partners to ensure all contact information is correct and up to date.

Supports the response to local disasters and emergencies, performing duties as assigned during an emergency in which the SFPUC is involved including working in the Department Operations Center or the Emergency Operations Center, if activated.

May assist with the development and preparation of a variety of operational and contingency plans for different SFPUC jurisdictions in response to identified hazards.

Class 1822 Administrative Analyst performs related duties and responsibilities as assigned.

Equal Employment Opportunity: The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
Minimum Qualifications
1. Possession of a graduate degree (Master’s degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A; OR

2. Possession of a graduate degree (Master’s degree or higher) from an accredited college or university with major coursework as described in Note B; OR

3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. All information substantiating how you meet minimum qualifications must be included in the “Education” and “Employment Record” sections of the City and County of San Francisco application. A resume does NOT substitute for this section of the City application and will NOT be considered in determining whether you meet the minimum qualifications.

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Verification of required work experience typically must be on the employer’s letterhead, and must include the applicant’s name, job title, description of job duties, dates of employment, hours per week, and signature of the employer, supervisor, or appropriate representative.

Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. CCSF employees will not receive credit for experience obtained outside of their classification unless recorded in accordance with the provisions of the Civil Service Rule 110.9.1/111A.11.2.

Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted.
How To Apply
Applications for City and County of San Francisco jobs are only accepted through an online process.
Visit http://www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

Select the desired job announcement

Select "Apply" and read and acknowledge the information

Select either "I am a New User" if you have not previously registered, or "I have Registered Previously"

Follow instructions on the screen

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

We communicate by e-mail.
Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Word of advice:
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may result in lower scores.

Have questions about the application process?
If you have any questions regarding this recruitment or application process, please contact the exam analyst, Linda Muir, or by email at LMuir@sfwater.org.