Accounts Payable Technician G12

Forwards original invoices to appropriate departments. Prepares data entry for all vendor invoices; matches all vendor invoices to appropriate purchasing documents. Monitors the financial system for receipt of goods in order to produce payments. Researches past due invoices to determine payment status. Tracks payments in the financial system from vendor and departmental requests. Verifies and performs electronic approval of payment voucher documents based on specific limits. Matches payment information to checks; disburses checks to vendors or departments; maintains a permanent file of all payment documents for annual audit. Performs data entry and reconciliation for all gas, water, and electric utility bills for proper payment to vendors; enters monthly utility bills into spreadsheet; balances with summary bills; uploads to financial system to post monthly charges. Performs payment voucher training for new users. Maintains Capital Assets Inventory; maintains records concerning buildings, land improvements, land purchases, vehicles, and equipment. Assigns fixed asset numbers; determines location code, life of item, and depreciation method. Enters fixed asset documents into the financial system as either manual or shell generation document. Maintains records of transfers between locations, sales between entities, and assets sent to salvage for deletion or auction. Creates and maintains records maintenance and filing system. Maintains spreadsheets of additions, deletions, transfers, sales, and changes to the capital asset inventory for the year end reconciliation of capital assets; reconciles capital asset system to the general ledger; balances to year end reports. Reconciles procurement card payments; verifies that entries match master statement; makes corrections as needed. Identifies and pulls checks issued for Bond Fund Accounts. Assists with financial reporting of the annual auction; compares audit settlement list from the vendor to actual items sent to auction; confirms and settles discrepancies. Opens, stamps, and sorts all incoming mail for the division. Carries out a continuous effort to improve operations, work processes, and works cooperatively and jointly to provide continuous improvement and customer-driven service. Performs other related duties as assigned.

Knowledge, Skills and Abilities:

Knowledge of governmental records management techniques and guidelines. Knowledge of Generally Accepted Accounting Principles as applied to governmental accounting. Knowledge of the principles and practices of public accounting and accounts payable processes. Knowledge of relevant federal and state laws, local ordinances, and department policies and procedures. Skill in utilizing financial computer software programs. Skill in problem solving and decision making. Skill in gathering and analyzing complex data. Skill in operating standard office equipment. Skill in oral and written communication.

Minimum Educational and Training Requirements:

Specialized Training in accounting and data entry; in addition to basic skills typically associated with a high school education, plus one to two years of progressively responsible experience interacting with high level officials and managers; or any combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.

Physical Requirements:

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light or heavy objects and uses tools or equipment requiring a high degree of dexterity.