Accounts Payable Specialist

PRO EM is in search of a full time, Accounts Payable Specialist to join our Finance Team.

Job Responsibilities:

• Complete accounting transactions by verifying and correcting transactional information; scheduling and preparing transactions; posting to ledgers and journals; and obtaining appropriate authorizations.
• Maintain historical records by preparing and filing documents.
• Prepare weekly and periodic check runs, wire transfers, and ACH transactions.
• Issue and maintain 1099 forms and obtain W-9’s.
• Prepare various monthly; or as needed; reports by compiling and presenting required data and information.
• Manage expense and payable activity through Concur; in accordance with the established accounting policies.
• Inputs data (vendor invoices) into appropriate A/P systems.
• Check and match vendor invoices against purchase orders and other documentation for processing.
• Resolve identified errors or discrepancies in vendor invoices; and notify the appropriate buyer of discrepancy.
• Process intercompany transactions.
• Review cash and bank account activity; and arrange for transfer of cash between accounts as needed.
• Prepare periodic sales tax payments and remittances.
• Perform various payable and accrual account reconciliations and assist in the monthly financial statement close process as needed.
• Communicate and interact with vendors; suppliers and other store locations as needed to conduct daily activities.

Job Requirements:

• 3+ years of relevant Accounts Payable experience
• Solid knowledge and understanding of Excel is required

• Strong work ethic and demonstrated “pride of ownership”
• Well organized; self-starter; and a team player
• Detail oriented; positive & professional attitude; reliable & dependable
• Thorough knowledge of accounts payable; accruals; and general ledger accounting & procedures
• Experience with Quick Books and Quick Books Bank reconciliation process is preferred
• Possess strong organizational and time management skills
• Strong problem-solving skills; basic accounting principles knowledge; documentation skills; research and resolution skills; data analysis capabilities; and multi-tasking skills
• Solid understanding and experience with intercompany Accounts Payable and cash related transactions.