TRAVEL OFFICER, FINANCE DIVISION (GRADE 8)

The Role

The Travel Officer is responsible for providing a full range of management, travel and administrative services required to support employees. The incumbent provides concrete and concise policy and technical guidance in the area of Travel processes and regulations as it pertains to domestic and international travel for Commission staff

(A starting annual total cost to company package of R 589 490.57 negotiable commensurate with experience).

Please note that one position is available on a five (5) years fixed term contract, renewable.

Skills & Experience

Requirements:

• National Diploma (NQF Level 6) in Travel/Tourism/Business Management/relevant field. A degree would be an added advantage
• 3-5 years’ experience in a similar (travel and tourism/hospitality) role in a public environment

Key Accountabilities

Responsibilities:

• Management and Coordination of Travel Requirements
• Research and book travel (accommodation, per diem, transport etc) arrangements including last-minute or large- scale requests.
• Responsible for ensuring that travel Authorizations are prepared in a thorough and timely manner in accordance with travel regulations and approved internal procedures
• Processes payments using the assigned Travel credit card.
• Maintain chronological files of all travel and all employee travel files that are inclusive of all relevant documents that may be required for audit purposes
• Advise employees on travel policies, visa requirements, authorized travel routes and entitlements in a wide range of travel situations
• Ensure that all travellers have the appropriate documents when traveling.
• Develop and maintain a good relationship with employees, customers and venues.
• Keep up to date with developments in the travel industry. Review and remain current on all national and international travel regulations.
• Liaise with CFO on all matters regarding the Travel Agency contract, including review and clearance of ticket invoices.
• Address any needs an employee or client may have in transit beyond normal business hours.
• Examines, evaluates and recommends alternative means of meeting travel requirements for unusual situations, i.e., interrupted travel due to illness or family emergencies, unplanned foreign travel with short time frames, and rerouting travellers due to emergency needs.

Personality and Attributes

• Ensure that any required visas have been obtained prior to departure. If difficulties arise in obtaining an entry visa an alternative destination within the region should be considered.
• Provide training to employees, travellers, and supervisors on how to initiate the travel process and informing them of their role and responsibilities. When required, or upon request, the incumbent will assist staff who are experiencing difficulties with initiating the process
• Take the lead in resolving issues locally or internationally.
• Directly responsible for the coordination and liaison with local Travel Agent for travel reservations and issuance of travel tickets. He/she will ensure that the Commission’s travel needs are satisfied by establishing a positive interactive working relationship with the Travel Agency
• He/she will also ensure that reservations and fare quotations reflect the best routing and costs for the Commission and that alternative routings are being explored, as appropriate.

Other

We offer:

• An opportunity for you to actively participate in reaching the objectives of building an efficient, functioning, free and fair economy for all South Africans.
• Exposure to excellent training opportunities.
• An opportunity to make a meaningful contribution to the attainment of the Competition Commission’s Vision 2030 of a Growing and Inclusive Economy that serves all South Africans.

Employment Equity:

• The Competition Commission of South Africa (“the Commission”) is an equal opportunity, representative employer. It is the intention to promote representivity (race, gender and disability) in the organisation through the filling of positions. Candidates whose appointment will promote representivity will therefore receive preference. Persons with disability are especially encouraged to apply. An indication of representivity profile by applicants will expedite the processing of applications.

Application Process:

• Shortlisted candidates may be required to undergo proficiency assessments.
• The successful candidate will be vetted for security purposes.
• The Competition Commission reserves the right not to fill this position.

If you meet all the criteria above and are looking for an exciting opportunity to make a difference to our economy then look no further than the Competition Commission! We look forward to receiving your comprehensive CV!