Sr. Human Resources Assistant

Amazon.com Kennesaw, GA April 26, 2018 Human Resource

Job Overview: The Human Resource Assistant is the point of contact for day-to-day functions of payroll and employee life cycle activities to include pre-hire and on-boarding. Provides support to the HR and management team in a variety of administrative tasks such as those listed below (this list is not intended to be all-inclusive or exhaustive).

Payroll/Timekeeping:

Process biweekly payroll utilizing multiple software systems
Ensure proper processing of approved time off for all FC associates
Identify, track and reconcile missing time clock punches
Identify Unpaid Time Off trends for FC employees and provide reports to management
Generate various time management reports including but not limited to attendance, on premises and overtime.
Monitor the Attendance Line, update Tracker and provide report to Area Managers

Pre-Hire & Onboarding:

Conducts new hire orientation
Ensure I-9 verifications are completed within required deadline
Maintains reporting for the Employee Referral program
Educate new hires on use of timekeeping and self-service tools (Corporate Intranet & Wiki as additional sources of information)
Provide overview of benefits and payroll to new hires
Coordinate badge photos for new hires as well as replacement badges
Instruct new hires in Operations on the use of the ERC room

Employee Life Cycle and HRIS:

Upload personnel documentation into OnBase
Submit voluntary and involuntary terminations via the Terminations tool and internal system processing

Administrative:

Ensure follow up for HR related escalations
Assist associates with password resets and ERC trouble ticketing
Documents processes, creates trouble ticket quick links & dashboards for HR team
OnBase Management: maintain personnel records by uploading documentation (shift transfers, accommodations, Dr. notes, etc.)
As necessary – help managers run/track production reports, work on projects for creating reports, etc.
Trains and provides information to non-exempt employees on the Career Choice benefit
Own Voice of the Associate (VOA) documentation management
Track Leave of Absence applications, approvals, and return to work status
Coordinates yearly flu shot clinic for all Fabric employees
Must adhere to confidentiality expectations
All other projects and responsibilities as assigned
Flexibility to work a variety of shifts and overtime, as needed, and in our busy peak season

Basic Qualifications

Bachelor’s degree or equivalent experience
General Human Resource or Payroll practices knowledge
Experience using Microsoft Office products including Excel and Outlook as well as other software

Preferred Qualifications

2-3 years relevant experience
Strong working knowledge of Excel
Demonstrated ability to self-audit for very high level of accuracy
Excellent verbal, written, computer, data communication and presentation skills
Previous experience with local, state and federal employment regulations
Demonstrated ability to maintain strict confidential and privacy safeguards
Demonstrated ability to successfully prioritize and manage multiple projects and deadlines in a complex, high-paced environment
Previous experience working in a field or regional office of multi-site organization
Detail-oriented and excellent organizational skills