Financial Administrative Specialist

The incumbent serves as a Financial Administrative Specialist in the Support Services Division. S/he works independently with internal and external customers on operational matters and on exercising program responsibility. Duties include, but are not limited to:

Examines, certifies and audit vouchers submitted for payment, while assessing compliance with applicable laws, regulations, policies and procedures.

Establishes and maintains internal controls systems with a special emphasis on the operational areas identified as having a high risk of fraud, waste, and abuse.

Prepares fiscal, administrative, and other statistical reports as deemed appropriate and/or as required and serves on such other projects as directed.

Responds to inquiries from Congressional Offices, Regional Counsel and Office of IG.

Must have a thorough understanding of the various benefit programs and the payment procedures and regulations applicable to each program administered by the Department.

Independently performs reviews for accuracy and consistency of data such as audits, debts and reimbursement.

Provides technical advice to all Regional Office employees on complex and unusual benefit award adjustments, special payment issues, and accounts receivable actions on the applicable computer applications.

Performs accounting reviews and payment function checks for discrepancies and advises management with proposes plans to prevent future unassociated funds situations.

Provides administration support to management staff for personnel management, budget administration, procurement and other financial related activities.

Serve as subject matter expert in all areas of the Financial Operations section.

Oversee the work of the account technician and insures appropriate separations of duties are in place and the financial integrity of the regional office is maintain and upheld.

Develops procedures and coordinates activities across functional lines with other divisions, Regional Offices, service organization, and with other government departments or agencies.

Establishes and maintains internal controls systems with a special emphasis on the operational areas identified as having a high risk of fraud, waste, and abuse.

Responsible for planning, organizing, assigning and reviewing the work performed within the Operations area.

Must be well versed in all facets of the financial and general operating procedures for the Regional Office, which requires substantial technical and managerial expertise.

Serves as a Certifying Official authorizing all financial transactions, adjustments, and Collections.

Ability to conduct detailed audits and analysis.

Work schedule : 8:00 am to 4:30 pm

Compressed/Flexible Schedule : Not Available

Telework : Not Available

Virtual : This not a virtual position.

Position Description Title/PD# : Financial Administrative Specialist/ 37540/37539

Relocation/Recruitment Incentives : Not Authorized

Financial Disclosure Report: Not Required

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/13/2017.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For this GS-07 position you must have served 52 weeks at the GS-05. For this GS-09 position you must have served 52 weeks at the GS-07.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note : Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

In order to qualify, one year (52 weeks) of specialized experience is required. To receive proper credit for your experience, please be sure to include the dates of employment as well as the hours worked for each position in your resume. (i.e. 12/16/13 – 10/15/16, 40 hours per week.) Please also be sure to address the below specialized experience with specific details in your resume. We cannot make assumptions regarding your experience .

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization.

GS-07 Level : Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

Basic analytical, technical and customer service skills and ability to make recommendations based on research;

Procuring supplies, equipment or services for an organization in accordance with regulations governing the type of purchase;

Assisting with budget development and execution; and

Providing organizational support services for an organization such as timekeeping, preparing travel vouchers, documents or correspondence and responding to procedural questions from staff or the public.

• OR-

Applicants may substitute a bachelor’s degree with Superior Academic Achievement (SAA) for the experience required for the GS-07 level. SAA is based on a GPA of 3.0 or higher out of a possible 4.0; class standing in the upper third of graduating class; or election to membership in a national scholastic honor society. Click here for more information;

• OR-

Applicants may substitute one (1) full year of graduate education for the experience required for the GS-07 level. Such education must demonstrate the competencies for this position.

• OR-

Applicants may also combine education and experience to qualify at the GS-07 level. Equivalent combinations of Specialized Experience and Graduate-level education. (To compute, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education by 18. Add the two percentages. The total percentage must equal at least 100% to qualify.)”

GS-09: One year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization is required. Experience is experience that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position, and that is typically in or related to the work of the position to be filled. Examples of specialized experience may include, but are not limited to:

Extracting accounting data from Federal financial programs, measuring quality of data, and summarizing information for use by others within the office;

Analyzing and interpreting financial regulations, policies, and laws while administering financial programs;

Independently planning and carrying out assignments following accepted accounting, auditing, budgeting, or finance practices;

Providing senior level technical advice to Federal employees and management on the principles, practices, and laws pertaining to finance programs and operations;

Auditing and certifying reimbursement vouchers resulting in payment to claimants or other businesses or agencies;

OR

Education: Applicants may substitute education for the required experience, to include one of the following:

Master’s or equivalent graduate degree*; OR

2 full years of progressively higher level graduate education* leading to such a degree, or LL.B. or J.D*,;

OR

Equivalent combinations of specialized experience, and more than one year but less than two years of graduate education*. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond one year by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.)

• Such education must demonstrate the knowledge, skills, and abilities (competencies) necessary to do the work. A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

You will be rated on the following Competencies for this position:

Knowledge of federal laws, eligibility criteria and agency procedures pertaining to the full range of benefits in order to render advice and assistance to claimants;

Ability to communicate orally with people from a variety of socio-economic backgrounds and varying levels of understanding.

Ability to effectively communicate in writing in a clear, concise and understandable manner;

Ability to utilize electronic processing systems to meet customer needs by answering inquiries, monitoring and updating data, and preparing correspondence;

Ability to analyze information in order to explain various benefits as it relates to customer inquiries. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work normally is mostly sedentary. However, there may be some walking, standing, and carrying of light items such as papers, books, or folders. The incumbent may also be required to push or pull a cart from one area to another.

To apply for this position, you must provide a complete Application Package which includes:

Resume

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

Cover Letter

DD-214

Other

Other Veterans Document

Resume

SF-15

SF-50

Transcript

Veterans’ Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Application for 10 Point Veteran Preference” with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans’ Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx .