Entry Level Accounting Assistant

Our Company seeks a skilled Accounting Assistant to join the Finance Department to perform a variety of accounting, bookkeeping and financial tasks. The Accounting Assistant is a core member of the Finance team whose shared goal is to support the accounting and financial operations of the agency, to ensure that the daily accounting functions run accurately and effectively. This position reports to the Director of Finance. To be successful in this role, you should be familiar with basic accounting procedures and have an aptitude for numbers and bookkeeping.

You should be comfortable working with limited supervision by performing tasks independently, prioritizing and multitasking. This is an opportunity to enhance your bookkeeping and accounting skills while working in a dynamic, interdisciplinary, and innovative environment with professionals who are committed to building a more sustainable and equitable future for Metro Boston. Examples of Duties Serve as the Accounts Payable clerk. Review vendor invoice packages for proper internal approvals prior to processing; Sort, code, voucher and enter vendor invoices and employee expense reimbursement requests into the accounting system.

Update vendor mailing address and obtain W-9 forms for vendors requiring 1099 forms at year end. Prepare vendor checks each week. Distribute and mail all vendor checks once signed. Prepare weekly bank deposits and prepare documents for weekly cash receipts reports and posting to the accounting system.

Correspond with vendors and respond to inquiries. Provide requested supporting documentation during annual audits. Assist with payroll processing and follow up with staff on timely timesheets submission and reconciliation. Distribute biweekly payroll checks.

Assist with account receivable processing and cross train to serve as back-up. Perform various filing and record keeping tasks, which include filing agency’s contracts, filing and matching client’s billing with cash receipts, and filing vendor invoices/vouchers. Perform other duties as assigned by the Director of Finance. Typical Qualifications Associate’s degree or higher is a plus.

Minimum of three years’ experience in the accounting/finance field. Proven accounting experience, preferably as an Accounts payable clerk or Accounts receivable clerk. Competency with MS Office Suite programs, with a strong command of Excel. Excellent organization skills and detailed oriented.

Strong written and verbal communications skills. Ability to work effectively with all levels of the agency. Ability to work independently and as part of a team. Ability to maintain confidentiality when needed.