ACCOUNTANT 2

ARIZONA DEPARTMENT OF TRANSPORTATION (ADOT)

Driving the future of transportation with a diverse and innovative team

All Arizona State employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems and improve processes and measure results. State employees are highly engaged, collaborative and embrace a culture of public service.

To learn more about the ADOT team CLICK HERE

Accounts Payable, Accountant II

LOCATION

Financial Management Services

206 S. 17th Avenue, Phoenix, Arizona 85007

JOB SUMMARY

The Financial Management Services is looking for a highly motivated individual to join our team as an Accounts Payable, Accountant 2. The Accounts Payable (including Contracts Payable) unit within FMS is responsible for processing payments made by ADOT including invoices for goods and services, refunds of revenue, and our bi-annual debt service payments. Accounts Payable also oversees the purchasing card program and makes the monthly purchasing card payments. We pay approximately 7500 invoices (over $175 Million) and 3600 (over $700,000.00) of P-Card transaction a month. The Accounts Payable unit includes 13 team members. Our current announcement is for an Accountant 2. This position will be responsible for ensuring compliance of technical accounting principles, theories, concepts, rules and procedures pertaining to ADOT’s and the States Accounting Systems.

The position will be involved in the rewriting, review and updating of procedure manuals and analyzing the procedures to make sure they conform to the Generally Accepted Accounting Principles (GAAP), the State of Arizona Accounting Manual (SAAM) and ADOT Policies. The Position will be analyzing, interpreting and evaluation the reporting of the accounting systems to prepare Performance Measures. The position will be using these reports to assist in workflow improvements with internal and external customers. It will be utilizing automated systems and reporting to review transactions (expenditures) and process corrections as needed to maintain the accuracy of the chart of accounts. The position will assist the Supervisors and Manager of the unit with all projects and procedural changes for new innovations, automations, and procedure improvements. The position will be responsible to update and train these changes to the staff and any internal or external customers as needed.

The position will also be involved in specialized transactions that the unit processes. The position will work with the supervisors and manager of the unit on contract specific audits and analysis. The Position will be utilizing all current systems in the Accounts Payable (AP) department such as AFIS, ProcureAZ, OnBase, FAST, Excel, SQL, and other resources that are required to perform all tasks.

PLEASE NOTE: The hours for this position will be Monday through Friday, either 8:00am to 5:00pm with one hour lunch or 8:30am to 5:00pm with 30 minutes for lunch.

Essential Duties and Responsibilities include but are not limited to:

• Examine and Verify fiscal documents and vendor invoices for agency-wide expenditures. Verify for timeliness, accuracy and proper preparation of fiscal documents.
• Use AFIS, ProcureAZ and OnBase for reporting and analysis of performance measures to ensure the department is meeting Statutes and implement procedural changes as necessary.
• Review and Update all procedures from each position within the unit to ensure compliance to the SAAM, Statutes, GAAP and ADOT policies.
• Project related other duties as assigned by Supervisors or the Manager of the unit to enhance department efficiency and improvement of processes and procedures.

PREFERRED REQUIRMENTS

• 1 year governmental accounting experience equivalent to an Accountant 1; OR completion of at least 24 semester hours of accounting from an accredited college or university or 4 years professional level accounting experience in business or industry.

• A Bachelor’s degree with a major in accounting from an accredited college or university may substitute for 1 year accounting experience.

• Must have strong interpersonal communication skills to handle explaining complicated payment issues to customers.

BENEFITS

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Accrued vacation pay and sick days
• 10 paid holidays per year
• Deferred compensation plan
• Wellness plans

Please visit http://www.azdot.gov/Inside_ADOT/HR/Employment.asp to learn more about benefits given to ADOT employees.

PRE-EMPLOYMENT REQUIREMENTS

This position requires possession of a valid Arizona Class D Driver License. Candidates for this position must complete page 7 and sign the Driver Form on page 8 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate’s motor vehicle record (MVR). The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.12 (H) and (I). The review must show an acceptable driving record prior to any offer of employment being made by ADOT. Employment is contingent upon an acceptable MVR.

All newly hired employees will be subject to the E-Verify Employment Eligibility Verification Program.

ADOT supports a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of the Agency, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

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Having trouble applying for this position?

Email [email protected] or call (602) 542-4700 for assistance.

ADOT